Edm Tenders

Payments shall be made promptly by the purchaser, but in no case later than thirty 30 days after submission of an invoice or claim by the supplier.

The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models, and that they incorporate all recent improvements in design and materials. This warranty shall remain valid for twelve 12 months after the goods have been delivered and accepted, or for eighteen 18 months after shipment, whichever concludes earlier.

Bidders who score 80 or more in the evaluation phase will be considered for the next phase. The evaluation criteria include experience, team qualifications, and project plan methodology.

Bidders must meet specific experience and qualification criteria for various roles within the project team, including Project Manager, Business Analyst, Solution Architect, EDMS Product Specialist, Developers, System Administrator, Change Management Training Lead, Quality Assurance Tester, Support Team Helpdesk, Records Management Expert, and Cybersecurity Specialist.

Subject to GCC clause 25, if the supplier fails to deliver any or all of the goods or to perform the services within the periods specified in the contract, the purchaser shall, without prejudice to its other remedies under the contract, deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate calculated for each day of the delay until actual delivery or performance.

The purchaser may terminate the contract in whole or in part if the supplier fails to deliver goods or perform services, fails to perform other obligations, or engages in corrupt or fraudulent practices. Termination may lead to procurement of similar goods at the supplier's expense and potential restriction from doing business with the public sector.

The bid notice states that completed tender and other returnable documents must be submitted on or before Thursday, 30 April 2026, not later than 12:00.

The bid notice states that the tender will be evaluated on 80/20 preference point system in terms of the preferential procurement policy of the Ehlanzeni District Municipality.

The bid notice states that only tenderers who have provided the following mandatory information and documents will be considered for further evaluation on functionality: only service providers that are registered on the central supplier database will be considered for the awarding of this request for quotations and a copy of CSD report not later than three months should be attached.

The bid notice states that tenderers are advised not to commit any fraudulent activities, including forgery of documents. All abuses of the supply chain management SCM systems including but not limited to forgery of returnable documents, may be reported to the South African Police Service SAPS and restricted from doing business with any public institution or organ of the state for a period not exceeding 10 years in line with the Prevention of Fraud and Corrupt Activities Act 12 of ****.

The bid notice states that a compulsory briefing session will be held on Thursday, 23 April 2026, 10h00 at Ehlanzeni District Municipality, Mbombela Stadium precinct, Mbombela, **** meet at the sports ground.

The bid closing date is 24 March 2026 at 14:00. The bid response documents must be emailed by this time.

The bid will be evaluated in two stages: mandatory requirements and then price and specific goals. The 80/20 preference point system will be utilized.

Bidders must comply with and meet all mandatory requirements, including submitting a price quotation, at least two signed positive reference letters, and clear images of the proposed solution with technical specifications. Bidders must also be in good standing with SARS and registered on the Central Supplier Database (CSD).