Ground Staff Tenders

The closing date for the submission of proposals is 11:00 on 30 June 2026. The closing date for the submission of proposals is 11h00 on 30 june 2026.

Legal Aid SA will approve all project plans and projected project activity costs. No project activity will be delivered before an official order has been issued. Legal Aid SA will approve all project plans and projected project activity costs.

The tender may be awarded based on proven relevant experience, ability to deliver a reliable service, and the 80/20 price scoring system. Proven relevant experience and success, as well as the ability to deliver a reliable, efficient and effective service will be important considerations.

Bidders must provide proof of registration on the National Treasury's Central Supplier Database (CSD) and submit a valid tax clearance certificate. Provide an original valid tax clearance certificate or registration with the CSD.

All properties must be made available for inspection within five days of request. All properties must be made available for inspection within five days of request.

Companies failing to adhere to submission requirements or failing to provide requested information within 24 hours risk disqualification. NB: Companies failing to adhere to the above requirements risk being disqualified from the evaluation process.

The contract period for horticultural maintenance, cleaning, clearing, weeding, and litter picking services is for a period ending 30 June 2029.

The bid notice states that payment will be made within thirty 30 days after submission of an invoice, statement or claim by the supplier.

The bid notice states that the supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models, and that they incorporate all recent improvements in design and materials unless provided otherwise in the contract.

This bid will be evaluated and adjudicated according to the following criteria: relevant specifications, value for money, capability to execute the contract, and PPPFA associated regulations.

Bidders must be registered on the Central Supplier Database (CSD) and no award will be made to tenderers whose tax status is noncompliant.

Subject to GCC clause 25, if the supplier fails to deliver any or all of the goods or to perform the services within the periods specified in the contract, the purchaser shall, without prejudice to its other remedies under the contract, deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate calculated for each day of the delay until actual delivery or performance.

A compulsory clarification meeting will be held on the 01 June 2026 at 11:00 am at Town Hall, 17 Plein Street in Stellenbosch. Tenderers who fail to attend the compulsory information session will be regarded as noncompliant.

Tenders may only be submitted on the tender document issued by Stellenbosch Municipality and must be valid for 180 days after tender closing. Late, electronic format, telephonic or faxed tenders will not be considered.

The bid notice states his agreement shall start upon the commencement date and shall endure for a period of 36 months and automatically terminate on the termination date by effluxion of time, unless terminated earlier in terms of the provisions of the service level agreement.

Payment will be made monthly on submission of an invoice for the services rendered. The invoice must indicate for which months services payment is claimed and must reflect the order number. Invoices cannot be certified as correct before the work has been properly performed, that is certification can only take place after the last working day of the month during which the service was rendered. Payment will be made within 30 days after receipt of the correct invoice.

The last phase of evaluation will be based on price and specific goals using the **** preference point system. A bidder that scores the highest number of points in terms of the preference point system will be awarded the bid.

Bidders must submit the following documentation: valid site inspection certificate, fully filled in and signed; SBD3. 3 fully completed and signed firm prices; cleaning association certificate; previous experience of the company with three copies of service level agreements, appointment letter, purchase order each with the duration of one year or longer in the relevant field.

Prospective bidders must visit the premises to familiarize themselves with the extent of the service to be rendered. A site inspection certificate attached must be completed and submitted with the bid. Failure to attend the compulsory site inspection meeting will invalidate a bid. The compulsory briefing and site inspection will be held as follows date **** time 10: 00 am place 147 imbani circle malelane.

The bid notice states his agreement shall start upon the commencement date and shall endure for a period of 36 months and automatically terminate on the termination date by effluxion of time, unless terminated earlier in terms of the provisions of the service level agreement.

Payment will be made monthly on submission of an invoice for the services rendered. The invoice must indicate for which months services payment is claimed and must reflect the order number. Invoices cannot be certified as correct before the work has been properly performed, that is certification can only take place after the last working day of the month during which the service was rendered. Payment will be made within 30 days after receipt of the correct invoice.

The last phase of evaluation will be based on price and specific goals using the **** preference point system. A bidder that scores the highest number of points in terms of the preference point system will be awarded the bid.

Bidders must submit the following documentation: valid site inspection certificate, fully filled in and signed; SBD3. 3 fully completed and signed firm prices; cleaning association certificate; previous experience of the company with three copies of service level agreements, appointment letter, purchase order each with the duration of one year or longer in the relevant field.

Prospective bidders must visit the premises to familiarize themselves with the extent of the service to be rendered. A site inspection certificate attached must be completed and submitted with the bid. Failure to attend the compulsory site inspection meeting will invalidate a bid. The compulsory briefing and site inspection will be held as follows date **** time 10: 00 am place 147 imbani circle malelane.