This is a Request for Quotation (RFQ) for the appointment of a service provider to finalize township establishment processes for Majakaneng Phase 1 and Phase 2 in the Madibeng Local Municipality, North West Province. The project involves land surveying, conveyancing, and social facilitation to proclaim the townships and enable housing development. Proposals must be submitted by 18 May 2026 at 11:00 AM to the HDA reception. Late or incomplete proposals will not be considered. The evaluation criteria include compliance, functionality (minimum 70% threshold), price, and specific goals (80/20 preference system). Key personnel qualifications and experience in township establishment are crucial for functionality. Payment will be made within 30 days of receipt of a correct tax invoice upon completion of works. The validity period for quotations is 90 days.
The bid notice does not explicitly state a delivery deadline for the services, but it mentions that the project is for a period of 18 months for Majakaneng Phase 1 and Majakaneng Phase 2.
The bid notice states that Payment will be made upon completion of the works within 30 days from date of receipt of a correct tax invoice.
The bid notice does not explicitly mention a warranty period for the services to be rendered.
The evaluation of proposals is based on a three-stage process: Stage 1 adherence to compliance checklist requirements, Stage 2 functionality (minimum 70% threshold), and Stage 3 price and specific goals evaluation criteria with a weighting of 80% for price and 20% for specific goals.
Bidders will be evaluated on functionality, with a minimum threshold of 70 points. This includes work-related experience in township establishment processes, CVs of the multidisciplinary team (town planner, land surveyor, social facilitator, conveyancer), and proposed work implementation plan and methodology.
The bid notice refers to penalties in the General Conditions of Contract (GCC) clause 22, which states that if the supplier fails to deliver or perform services within the specified periods, the purchaser may deduct a penalty from the contract price, calculated on the delivered price of the delayed goods or unperformed services.
The bid notice does not mention a mandatory or optional site visit.
The bid notice does not require the submission of samples.
The bid notice does not specify a deadline for challenging the bid results.
The bid notice does not provide an estimated total value for the contract.
