Planning Rental Tenders

The 80/20 preference point system applies, with price scoring 80 points and specific goals 20 points, as stated: the **** preference point system shall be applicable and price 80 specific goals 20.

Bidders must be registered on the Central Supplier Database and provide a valid tax clearance certificate, as stated: it is expected of all prospective service providers who are not yet registered on the central supplier database, to register online.

Penalties apply for late delivery, calculated using the prime interest rate per day of delay, as stated: deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate.

Site or information meetings are compulsory, as stated: site or information meetings are compulsory.

Bids may be disqualified for unauthorized alterations, missing pages, or incomplete documentation, as stated: any unauthorized alteration will disqualify the tender automatically and missing pages will result in the disqualification of the tender.

The bid responses must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration. The closing date for the bid is 20 April 2026, with a closing time of 12:00.

The bid notice does not explicitly detail the payment terms for the lease agreement. However, it mentions that rental commencement is 01 July 2026, and the lease term is 5 years.

The bid will be evaluated on an 80/20 preference point system. Points will be allocated for price (80 points) and specific goals (20 points), such as procurement from black-owned entities.

Bidders must be registered on the Central Supplier Database (CSD) and ensure compliance with their tax obligations. They must also submit all required documentation, including proof of company registration and BBBEE certificates or sworn affidavits.

A penalty fee equivalent to 10% of the total cost of the works shall be charged per calendar day for late completion and commissioning of works.

A compulsory briefing session will be held on 30 March 2025. The bid notice also mentions that SAFCOL reserves the right to conduct one or more inspections in loco at the venues and facilities offered.

The closing date for questions and enquiries on this **** is 15 April 2026 at 12:00.

The closing time for receipt of tenders is 11h00. Telegraphic, telephonic, telex, facsimile, email and late tender proposals will not be accepted.

The department reserves the right not to award the lowest bidder in terms of price and reserves the right to withdraw or cancel the bid at any stage in terms of delegation 9. 1.

Bidders proposals must include the requirements outlined herein, failure to do so will result in the disqualification of the bid. Mandatory requirements include property ownership, property size and space planning, provision of parking, building support services, occupation certificate, zoning, maintenance plan, and location of premises.

The transfer of ownership should be finalized within 36 months of the award being issued failing which penalties will be charged in terms of the lease agreement.

A compulsory briefing session will be held virtually on April 7, 2026, at 11:00 am.