Intrusion Tenders

Payment will be made within 30 days after receipt of an invoice accompanied by the delivery note.

A detailed warranty plan of not less than 3 years is required for CCTV, boom gates, access control systems, turnstiles, and communication devices.

The tender will be evaluated in three phases: administrative compliance, mandatory criteria, and price and specific goals (80/20 system). The department reserves the right not to award to the lowest bidder.

Mandatory criteria include a qualification on access control devices, installation of CCTV and turnstiles, valid proof of registration with COIDA, detailed method statement and programme, three contactable reference letters, proof of qualifications for employees, and a formal letter of authorization from the OEM.

A site visit is mandatory. site to be visited : yes

Failure to submit any of the required documentation in the prescribed format may lead to immediate disqualification.

The bid response documents must be uploaded on the etender portal on or before 11:00 hours on the 10th of April 2026.

The bid notice states that prices will be firm for the first 12 months, and years 2 and 3 will increase based on CPI. It also mentions that a service level agreement will stipulate exact deliverables and terms of payment.

The bid notice specifies a 60-month warranty and maintenance for the complete electronic security system.

The bid will be evaluated in stages, including administrative compliance, mandatory requirements, functionality, price and specific goals, and in-loco inspection. The bid will be awarded to the highest point scoring bidder based on the 80/20 or 90/10 preference point system.

Bidders must submit a completed and signed invitation to bid form (SBD 1) and requisite bid forms. They must also submit a valid company PSIRA registration certificate, a valid directors PSIRA registration certificate, a comprehensive electronic security system proposal, a valid letter of good standing issued by PSIRA, and a valid COIDA certificate from the Department of Labour. Bidders must also be registered with the Centralized Supplier Database (CSD).

The bid notice mentions an in loco inspection which will be conducted at one of the places that the bidder has supplied and installed electronic security systems to verify workmanship. It also states that the department reserves the right to visit the premises of the bidder at any time without notice.