Budget Plan Tenders

The bid closing date is 24th April 2026 at 11:00 AM. The contract duration for the successful bidder will be three years.

The award criterion is based on a 80/20 preference points scoring system, with points allocated for price (80 points) and specific goals (20 points). Specific goals include points for black people, women, youth, disabled people, military veterans, rural township, and business.

Bidders must be tax compliant and registered on the National Treasury's Central Supplier Database. They must also meet minimum eligibility criteria for functionality, with at least 70 points out of 100 awarded for functionality. This includes demonstrating capability and capacity of key personnel, a sound methodology, a proven track record of at least five years in providing printing services, and locality within the Limpopo province.

A site inspection phase is included in the evaluation process to verify the existence and capacity of the company and the availability of office space, computers, staff, and high-volume printing machines. Failure to have one of the listed items will eliminate the bidder.

The service provider will be required to submit a final sample with approved content for sign-off prior to mass printing.

The bid will close on the etender portal on the 07th May 2026 at 11:00 hours.

Prices shall be firm for the first 12 months of the contract. Payment of any consideration in terms of the contract shall not constitute acceptance of any defective or non-conforming services or otherwise relieve the contractor of any of its obligations under the contract.

The bid will be evaluated in three stages: administrative compliance, mandatory non-negotiable requirements, and in loco inspection. The department reserves the right to accept the bid which it deems to be in the best interest of the DoH.

Bidders must be registered as a CBO/NPI for at least two years, submit a detailed business proposal with a costed business plan, a signed copy of the organization's constitution, a signed financial policy, proof of training for community health workers, and a minimum of three signed reference letters with contactable details.

Any transgression without a material reason to the subcontracting agreement or supplier development plan will be charged at a minimum of 5% of the quarterly payable amount.

The department will conduct in loco inspection before final recommendations are made in respect of eligibility for funding. In loco inspection will be conducted to the shortlisted bidders.

The bid notice does not explicitly state a delivery deadline for the services, but it mentions that orders placed against accepted quotations are to be executed within the quoted delivery period.

The bid notice states that the City of Johannesburg does not offer upfront payment for any work to be done, and the successful bidder will be required to have sufficient cash flow to project manage the work from beginning to end.

The bid notice states that proposals will be evaluated in terms of the preferential procurement policy framework act using the 80:20 points system, with points allocated for price (80 points) and specific goals (20 points).

Tenderers are reminded that all forms are to be signed or the RFQ will be disqualified. Additionally, prospective tenderers are required to register as suppliers/service providers on the City of Johannesburg supplier database prior to quoting.

The bid notice mentions that if proof of forward exchange rate cover is not submitted within 14 days after an order has been placed, the contract price adjustment will not be accepted and the contract may be cancelled.

The bid notice mentions a compulsory briefing session and states, it is of utmost importance that the time set for the official site inspection is strictly adhered to as no late arrivals will be allowed.

The bid notice does not mention the submission of samples.

The bid notice does not specify the estimated total value.