Beach Management Tenders

The bid documents must be submitted no later than 12:00 on 31 May 2026.

The bid notice states that payment will be made promptly by the purchaser, but in no case later than thirty (30) days after submission of an invoice or claim by the supplier.

The bid notice does not explicitly state a warranty period for the cleaning services provided.

Tenders will be evaluated first on functionality, with service providers scoring less than 60% being disqualified. The evaluation will then proceed based on financial offer and preference points, using an 80/20 preference points system.

Bidders must be registered on the Central Supplier Database (CSD). Members or directors of companies or service providers who are state employees are not allowed to bid. Specific goals for preference points include ownership by black people (EME or QSE).

The bid notice mentions that the purchaser may deduct a penalty from the contract price if the supplier fails to deliver or perform services within the specified periods, calculated on the delivered price of the delayed goods or unperformed services.

The contractor shall attend compulsory beach inspections and examine the beaches and their surroundings to satisfy themselves with the scope of work required before submitting their tender.

The bid notice does not mention the submission of samples.

Aggrieved unsuccessful bidders will be allowed to lodge, within fourteen (14) days of the decision or action, a written objection or complaint to the office of the municipal manager.

The bid notice does not specify an estimated total value for the contract.

The extended closing date for tender submissions is March 20, 2026, at 23:55 Telkom time.

The bid notice does not explicitly detail payment terms for the service provider. However, contract data indicates that payments are based on milestones and will be reconciled against actual project costs, with a provision for underpayment or overpayment correction in subsequent assessments.

The bid notice does not explicitly state a warranty period for the services provided. However, the contract data mentions that the service provider warrants that it is suitably equipped, qualified, licensed, registered, and financed to provide the services.

Tenders will be evaluated in three stages: administrative responsiveness, financial and preferential evaluation (based on the 80/20 or 90/10 preference point system), and risk analysis. The final award will be based on the highest ranking number of points.

Bidders must attend compulsory briefing sessions, submit all compulsory returnable documents, be registered on the Central Supplier Database (CSD), and have a valid tax compliance status. Specific experience requirements are also detailed for various professional roles.

The contract data specifies a daily penalty of 1. 00% of the contract price, up to a maximum of 15% of the contract price, for failure to meet agreed delivery dates for specified parts of the services.

There is a compulsory onsite briefing session scheduled for March 11, 2026, at 09:00 CAT, at 16 Erskine Terrace, South Beach, in Durban, KwaZulu-Natal, South Africa.

The cutoff date for tender queries is March 16, 2026, at 16:00 Telkom time. Responses to queries will be issued by March 18, 2026, at 16:00 Telkom time.

The deadline for submitting bids is 12h00 on Friday, 24 October 2025, or by post to reach the tender box, Mossel Bay Municipality, PO Box 25, Mossel Bay, **** before the specified closing date and time. fully completed tender documents must be placed in a sealed envelope and placed in the tender box at the entrance of the mossel bay town hall, 101 marsh street, mossel bay by not later than 12h00 on friday, 24 october 2025 or be posted to reach the tender box, mossel bay municipality, po box 25, mossel bay, **** before the specified closing date and time.

Bids will be pre-evaluated on functionality criteria (experience, references, equipment) and weighted scores. Responsive bids will be evaluated on the **** or **** preference points system. bids will be preevaluated on the following functionality criteria and bids that score less than 35 out of 45 points will beconsidered as nonresponsive: functionality criteria and weight: 1. company or jv experience carrying a weight of 15 points. 2. relevant references carrying a weight of 15 points. 3. equipment available carrying a weight of 15 points. responsive bids will be evaluated on the **** or **** preference points system. a maximum of 20 points **** preferencepoint system or 10 points **** preference point system will be allocated for specific goals. 50 of the **** points will beallocated in terms of a bidders bbbee scorecard and other 50 of the **** points will be for a bidders locality.

Bidders must be registered on the central supplier database. it is expected of all bidders who are not yet registered on the central supplier database to register without delay on the prescribed form. the municipality reserves the right not to award tenders to bidders who are not registered on this database.

A compulsory information meeting will take place at 11h00 on Wednesday, 1 October 2025 at the old power station, Munro street, Santos beach HR offices, Mossel Bay. a compulsory information meeting will take place at 11h00 on wednesday, 1 october 2025 at the old power station, munro street, santos beach hr offices, mossel bay. bidders including one partner of a joint venture who did not attend the information meeting andsubmit a bid, will be seen as submitting a nonresponsive bid.

The closing date and time for the tenders is September 26, 2025 at 12h00. he closing date and time of the tender is on 26 september 2025 at 12h00.