Monthly Tenders

The bid documents must be submitted electronically before the closing date and time indicated on the cover page of the RFQ, which is 16 April 2026 at 11:00.

Unless stated otherwise in this RFQ or as mutually agreed upon by both parties prior to award of the RFQ, all payments due to creditors for goods delivered or services rendered will be settled within thirty (30) days from receipt of an invoice.

The installed equipment must come with a 2-year (24 months) warranty.

Subject to section 21F of the Preferential Procurement Policy Framework Act, **** (Act No 5 of ****), the RFQ will be awarded to the bidder scoring the highest points.

Bidders must be registered with PSIRA and attend the compulsory briefing session. They must also provide a valid PSIRA certificate and a letter of good standing from PSIRA and the Department of Labour (COIDA).

A compulsory on-site briefing session will be held on 09 April 2026 at 10:30 at the South African Weather Service George Weather Office. The South African Weather Service also reserves the right to conduct supplier due diligence, which may include site visits, prior to final award or at any time during the contract period.

The bid notice states that delivery of the goods shall be made by the supplier in accordance with the terms specified in the contract. The time for delivery of the goods shall be the date as stated on the purchase order. In the case of agreements for delivery of goods in terms of framework or panel agreements, purchase orders for the supply and delivery of goods may be raised up until the expiry of a framework or panel agreement, provided that the goods can be delivered within 30 thirty days of expiry of the framework or panel agreement. All purchase orders other than for the supply and delivery of goods i. e. supply of services, professional services or constructions works, must be completed prior to the expiry of the contract period.

The bid notice states that payment of invoices will be made within 30 thirty days of receiving the relevant invoice or statement from the supplier, unless otherwise prescribed for certain categories of expenditure or specific contractual requirements in accordance with any other applicable policies of the purchaser. The purchaser shall not be liable for payment of any invoice that predates the date of delivery of any goods andor services.

The bid notice states that the warranty for this contract shall remain valid for six 6 months from date of delivery of the goods andor services.

The bid notice indicates that points for this tender will be awarded for price and specific goals, with a maximum of 90 points for price and 10 points for specific goals, totaling 100 points. The specific goals include gender, race, disability, and promotion of micro and small enterprises.

The bid notice states that all security staff employed by the supplier must be registered with the Private Security Industry Regulatory Authority (PSIRA). Proof of such registration must be made available upon request.

The bid notice states that if the actual delivery period for services and repairs ordered exceeds the delivery period, a penalty of 2% per day of the value of the purchase order will be imposed. No such penalties shall exceed 15% of the purchase order value.

The bid notice states that should the parties fail to resolve any dispute by way of mutual consultation, either party shall be entitled to refer the matter for mediation before an independent and impartial person appointed by the city manager.