Technical Marketing Tenders

The delivery period is specified in weeks, and the closing date for submission of quotations is 03 June 2026 at 12h00. The bid must remain valid for a period of ninety (90) days after the closing date.

The purchaser shall make payment within 30 days after submission of an invoice accompanied by the delivery note and fulfilment of other contractual obligations.

The supplier warrants that the goods supplied are new, unused, of the most recent or current models, and incorporate all recent improvements in design and materials. The warranty remains valid for twelve (12) months after delivery and acceptance, or eighteen (18) months after shipment, whichever concludes earlier, unless specified otherwise in the SCC.

Bids will be evaluated according to the 80/20 preference points system, with points allocated for price (80 points) and specific goals (20 points), which include BBBEE status level of contribution (10 points) and locality (10 points).

Each bidder must submit a company brochure/portfolio demonstrating design capability, samples of flyers, posters, and banners, proof of previous graphic design and print work, and two reference letters from government institutions. Bidders must also be registered on the Central Supplier Database (CSD).

If the supplier fails to deliver any or all of the goods or perform the services within the specified periods, the purchaser may deduct a penalty from the contract price, calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate for each day of delay. The purchaser may also consider termination of the contract.

Bidders that fail to adhere to the requirement of marking the envelope with the quotation number and title will be disqualified. Late or unmarked bids will not be considered. Telegraphic, telephonic, telex, facsimile, email and late bids will not be accepted. Failure to submit a brochure/portfolio will result in disqualification.

The bid notice states that completed quotations should be returned by the closing date of 29 May 2026 at 10:00 AM.

The bid notice states that payment terms are 30 days in arrears upon receipt of a valid invoice.

The bid notice states that the university does not bind itself to accept the lowest bid and reserves the right to accept the whole or part of any quotations.

The bid notice requires that the service provider must be an authorised Allen Heath technician or equivalent and have competency in equipment handling.

The bid notice states that failure to adhere to instructions and terms and conditions may result in rejection of the submission.

The bid notice states that failure to adhere to instructions and terms and conditions may result in rejection of the submission, and failure to submit compulsory documents will lead to disqualification.

The closing date for the submission of detailed proposals is 12 June 2026, at 11:00 am.

GCIS will settle each compliant invoice submitted by the supplier within 30 days of receipt of the invoice. The service providers should indicate how payment for services rendered will be managed over three years either monthly, quarterly, or annually, however, the final payment arrangement will be discussed and agreed with the successful bidder upon appointment before the required service is rendered.

The bidders will be evaluated in terms of the 80/20 preference points system, where 80 points will be for price only and the 20 points for specific RDP goals. The service providers with the highest score and satisfies all requirements of the bid will be recommended as the preferred service provider.

Prospective service providers that score 60 or more on functionality in gate 1 will proceed to gate 2. Bidders must be registered on the Central Suppliers Database (CSD) and provide their CSD registration number or report.

GCIS may cancel this bid/RFB before award due to changed circumstances where there is no longer a need for the goods/services specified in the invitation and/or funds are no longer available to cover the total envisaged expenditure and/or no acceptable offer is received and/or there is a material irregularity in the RFB process.

The bid notice states that quotations must be submitted on or before the closing date and time stipulated above, which is 05 June 2026 at 12:00 pm.

The bid notice implies that the award will be based on a combination of price and specific goals, utilizing either the 80/20 or 90/10 preference point system as detailed in the SBD 6. 1 form.

To qualify, bidders must submit compulsory returnable documents including National Treasury Central Supplier Database number, company name, unique SARS tax compliance pin number, duly completed SBD 4 (Bidders Declaration), and SBD 6. 1 (Preference Points Claim Form). Additionally, CIPC document, woman originally certified ID document, youth originally certified ID document, people with disability letter, and black ownership originally certified ID document are required.

The bid notice mentions that in the event of a contract being awarded as a result of points claimed, the contractor may be required to furnish documentary proof. If specific goals have been claimed or obtained on a fraudulent basis or any conditions of contract have not been fulfilled, the organ of state may disqualify the person, recover costs, cancel the contract, recommend restriction from obtaining business, and forward the matter for criminal prosecution.

A compulsory briefing session will be held on 28 May 2026 at 12 pm at 13 Bishop Avenue, Labram, Kimberley ****.

The bid notice states that the accompanying bid will be disqualified if the disclosure is found not to be true and complete in every respect. Bids that are suspicious will be reported to the competition commission for investigation and possible imposition of administrative penalties, or may be reported to the national prosecuting authority for criminal investigation, or may be restricted from conducting business with the public sector for a period not exceeding ten 10 years.