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South African Tourism (SAT) is issuing a Request for Quotation (RFQ) for the printing of five high-quality booklets. The content will be provided by SAT. The appointed supplier will be responsible for design, layout, and printing. Key requirements include converting provided content into a print-ready format, ensuring correct layout and formatting, using high-resolution images, and submitting print-ready PDFs for approval. The printing specifications include a quantity of 5 booklets, approximately 80 pages each, A5 portrait size, hard spine, thick cardboard cover, full-colour printing, and recycled paper for inside pages. Sustainability is a key requirement, with an emphasis on environmentally responsible printing processes and recycled paper. Deliverables include final print-ready files, five sets of printed booklets, a digital version for online sharing, a colour proof/sample before the final print run, and a mockup or sample binding. Quality assurance includes checking pagination, formatting, colour consistency, and print quality. The estimated turnaround time from receipt of content to delivery is 2 weeks, with a production schedule breakdown required. Proposals must include a technical proposal, financial proposal, timeline, and portfolio examples. Bidders must also comply with tax requirements and submit a Central Supplier Database (CSD) report. The bid is valid for 45 calendar days from the closing date. The 80/20 preferential point system will be applied, with 80 points for price and 20 points for specific goals (black women ownership, black ownership, black youth, SMMEs).
The bid notice states that the appointed bidder will be required to deliver within 2 weeks after receiving a formal purchase order.
The bid notice states that A tender or RFQ must be awarded to the tenderer who score the highest total number of points in terms of the preference point system price and specific goals unless objective criteria in terms of section 2 1f of the PPPFA justify the award of the tender to another tenderer.
The bid notice states that Mandatory requirement: Bidder company must provide a minimum of two 2 written contactable letter of reference from current or previous clients where similar service was rendered. Please note that the reference letter must be on the clients letterhead and be signed. NB: Failure to comply with this requirement will lead to disqualification.
The bid notice states that a colour proof/sample prior to final print run and mockup or sample binding before final approval are required deliverables.
