Rental Regulations Tenders

The bid response documents may be emailed to ***@***. *. * must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration. Occupation of the office space facility is required from 1 July 2026.

The bid notice does not explicitly detail payment terms for the service provider. However, it mentions that the landlord's responsibilities include indicating the total cost of the contract with a breakdown of the rental schedule, including rental amount per square meter, operating costs, and parking rental.

The bid notice states that all warranty-related matters will be discussed at the point of concluding the service level agreement (SLA).

Proposals will be reviewed and evaluated using the 80/20 preference method by the CSOS bid evaluation committee. Bidders may be invited to give written or oral presentations and/or to participate in interviews. Proposals will be evaluated based on compliance with the RFP document, demonstrated ability to provide services and expertise, and reference checks.

Bidders must be registered on the National Treasury's Central Supplier Database (CSD) and ensure they remain registered for the duration of the services and/or contract. Bidders need to ensure they are tax compliant at the time of submitting their bid and remain tax compliant for the duration of the contract and/or services. Mandatory requirements include a certificate of occupancy, confirmation of office size (**** sqm), proof of ownership or a mandate, and details on bathroom facilities. Bidders that meet all mandatory requirements will be evaluated further during a site inspection.

The bid notice mentions that failure to comply with stipulated timeframes for providing certificates will result in the entity proceeding to award the next highest scoring bidder. It also states that failure to comply with the requirements regarding fronting may result in the invalidation of the quotation/contract and restriction from conducting business with the public sector.

Bidders that meet all the mandatory requirements will be evaluated further during a site inspection of the premises. The site inspection will assess compliance with requirements related to the office being in an office park, parking, accessibility for persons with disabilities, emergency assembly area, security, and electricity/backup electricity and water storage systems.

The bid notice does not explicitly state a deadline for challenging the bid process or award. However, it mentions that the validity period of the RFQ and the withdrawal of offers, after the closing date and time, is 90 days.

The bid notice does not explicitly state a delivery deadline for the hired items. However, it mentions that accepted RFQs will be communicated by way of an official order, and no goods, work, or service must be prepared or delivered before an official order is received by the respondent.

The bid notice states that **** point system will be applicable during the evaluation of this quotation. where 80 points will be scored on price and 20 points will be scored on specific goals and RDP goals.

The bid notice requires bidders to submit a valid tax clearance certificate, proof of registration with the Central Supplier Database (CSD), and proof of payment of municipal rates and services and taxes not in arrears for more than 90 days from their district and local municipality or a lease agreement if renting an office space. Additionally, MBD1, MBD2, MBD4, MBD6. 1, MBD8, and MBD9 must be completed and submitted with the quotation. Failure to submit these documents will result in disqualification.

The bid notice states that delivery of the goods and performance of services shall be made by the supplier in accordance with the time schedule prescribed by the purchaser in the contract.

The bid notice states that he method and conditions of payment to be made to the supplier under this contract shall be specified.

The bid notice states that he supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models, and that they incorporate all recent improvements in design and materials unless provided otherwise in the contract.

The bid notice states that enders will be evaluated using functionality evaluation criteria of 100 points of which the bidder isrequired to score the minimum of 70 points in order to be considered for further evaluation. tenderswill be evaluated using the **** preference point system which awards 80 points for price and 20points for attaining the specific goals in accordance with the table below.

The bid notice states that bidders must ensure compliance with their tax obligations.

The bid notice states that if the supplier fails to deliver any or all of the goods or to perform theservices within the periods specified in the contract, the purchaser shall, without prejudice to itsother remedies under the contract, deduct from the contract price, as a penalty, a sum calculated onthe delivered price of the delayed goods or unperformed services using the current prime interestrate calculated for each day of the delay until actual delivery or performance.

The bid notice states that he appointed service provider will be required to submit samples.

The closing date and time for bid submission is September 29, 2025 at 12h00 noon at ERWAT head office, R25 Bapsfontein Road.

Bidders must be suitably experienced, certified, and SACGA-registered gas service providers.

The bid award shall not exceed a total of R200 000 including VAT.