Content Maintenance Tenders

Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration.

Payment will be made within 30 days after receipt of an invoice accompanied by the delivery note.

Bidders must ensure compliance with their tax obligations and provide their unique personal identification number (PIN) issued by SARS. Foreign suppliers must complete a pre-award questionnaire.

The bid of any bidder may be rejected if that bidder, or any of its directors have abused the municipality’s supply chain management system, been convicted for fraud or corruption, willfully neglected to comply with any public sector contract, or been listed in the register for tender defaulters.

Payments shall be made promptly by the purchaser, but in no case later than thirty 30 days after submission of an invoice or claim by the supplier.

The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models, and that they incorporate all recent improvements in design and materials. This warranty shall remain valid for twelve 12 months after the goods have been delivered and accepted, or for eighteen 18 months after shipment, whichever concludes earlier.

Bidders who score 80 or more in the evaluation phase will be considered for the next phase. The evaluation criteria include experience, team qualifications, and project plan methodology.

Bidders must meet specific experience and qualification criteria for various roles within the project team, including Project Manager, Business Analyst, Solution Architect, EDMS Product Specialist, Developers, System Administrator, Change Management Training Lead, Quality Assurance Tester, Support Team Helpdesk, Records Management Expert, and Cybersecurity Specialist.

Subject to GCC clause 25, if the supplier fails to deliver any or all of the goods or to perform the services within the periods specified in the contract, the purchaser shall, without prejudice to its other remedies under the contract, deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate calculated for each day of the delay until actual delivery or performance.

The purchaser may terminate the contract in whole or in part if the supplier fails to deliver goods or perform services, fails to perform other obligations, or engages in corrupt or fraudulent practices. Termination may lead to procurement of similar goods at the supplier's expense and potential restriction from doing business with the public sector.