Educational Equipment Tenders

Quotations must be submitted by 06 November 2026 at 10:00am. The closing date and time are specified as closing date: 06 november 2026 and closing time: 10: 00am.

Payment is made 30 days in arrears upon receipt of a valid invoice. The document states payment term 30 days in arrears upon receipt of a valid invoice.

The evaluation uses a two-stage process: stage 1: administrative and mandatory compliance and stage 2: price and preference evaluation with the 80/20 preference point system.

Mandatory documents include rfq document completed and signed, company registration document or mut registration number as a vendor, valid sars tax compliance status pin, and one 1 relevant reference letter for a previous similar work.

No site visit is mentioned. The document states compulsory briefing information session none.

Bidders may be disqualified for fraudulent, corrupt, collusive, coercive, or unethical practices and incomplete or late submissions will not be evaluated.

Delivery duration must be communicated within 1 week of appointment or receiving of purchase order. If the appointed supplier cannot deliver within the stipulated time, MTF will proceed with the next supplier. delivery duration must be communicated within 1 week of appointment or receiving of purchase order.

The 80/20 preference point system applies, with 80 points for price and 20 points for specific goals. the applicable preference point system for this tender is the **** preference point system.

Required documents include SBD 4, SBD 6. 1, certified B-BBEE certificate, and proof of CSD registration. compulsory supporting documents that needs to be completed in full and be sent back with your quote.

Incomplete specifications, missing documents, or no communication within 1 week of appointment will lead to disqualification. if the full and complete spec i not specified and quoted on your proposal will be disqualified.

Late tenders will be disqualified from the bidding process. late tenders will be disqualified from the bidding process.

Deliveries must be completed within 30 working days from receipt of the purchase order. the contractor shall ensure that deliveries are completed within thirty (30) working days from the date of receipt of the purchase order.

Payment is processed upon confirmation of 100% delivery. Part-payment may be authorized at 80% delivery, with 90% of invoice value paid and 10% retained for 3 months. payment shall only be processed upon confirmation of one hundred percent (100%) delivery of the goods ordered

The warranty remains valid for 12 months after delivery and acceptance, or 18 months after shipment, whichever concludes earlier. This warranty shall remain valid for twelve (12) months after the goods. . . have been delivered to and accepted at the final destination

Price (80 points) and specific goals (20 points) using the 80/20 preference point system. price 80 specific goals 20 total points for price and specific goals 100

Bidders must submit a full CSD report, signed SBD forms, and demonstrate experience in supply of educational materials. The bidder must demonstrate proven experience in the supply and delivery of educational, teaching and learning support materials (LTSM)

Penalty of 1% of the value of the outstanding or delayed portion per completed week of delay, subject to a maximum cumulative penalty of 10%. a penalty equal to one percent (1%) of the value of the outstanding or delayed portion of the order for each completed week of delay

Samples are required for evaluation. prospective bidders that have been shortlisted in stage 3 will be required to submit sample as shall be directed.

Failure to complete the pricing schedule in full may render the bid non-responsive. failure to complete the pricing schedule in full may render the bid nonresponsive.

The warranty shall remain valid for twelve 12 months after the goods, or any portion thereof as the case may be, have been delivered to and accepted at the final destination indicated in the contract, or for eighteen 18 months after the date of shipment from the port or place of loading in the source country, whichever period concludes earlier, unless specified otherwise in scc.

The bid will be award ed to the highest point scoring bidder.

Bidders must meet administrative qualification criteria as per preferential procurement regulations of 2022, and mandatory compliance requirements must be met.

If the supplier fails to deliver any or all of the goods or to perform the services within the periods specified in the contract, the purchaser shall, without prejudice to its other remedies under the contract, deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate calculated for each day of the delay until actual delivery or performance.

All the service providers who have met the 2nd and 3rd stage criteria will be required to provide samples and demonstration.

Failure to comply with any of the mandatory criteria above will result in disqualification of bidders.

The bid will be evaluated as follows: stage 1: administrative compliance, stage 2: mandatory nonnegotiable requirements, stage 3: functionality, stage 4: call for samples, stage 5: price and specific goals.