Communications Services Tenders

The bid closing date is April 14, 2026, at 16:00. The offer to be valid for 60 days from the closing date of the bid.

Quotations will be evaluated on the 80/20 point scoring system, where 80 points will be allocated to price and 20 points for specific goals as per PPPFA 2022.

All suppliers responding to quotations should be registered on the Central Supplier Database (CSD). Mandatory requirements include the completion of the bill of quantities, attachment of datasheet, reference letter, proof of certification, proof of accreditation, functionality requirements where applicable. No RFQ will be considered from persons in the service of the state. No bidder who is blacklisted by national treasury or any national authority due to non-performance will be considered.

The bid of any bidder may be rejected if that bidder, or any of its directors have: abused the municipalitys supply chain management system or committed any improper conduct in relation to such system; been convicted for fraud or corruption during the past five years; willfully neglected, reneged on or failed to comply with any government, municipal or other public sector contract during the past five years or been listed in the register for tender defaulters.

Attendance of compulsory site briefing where applicable is a mandatory requirement.

The bid closing date is 24th April 2026 at 11:00 AM. The contract duration for the successful bidder will be three years.

The award criterion is based on a 80/20 preference points scoring system, with points allocated for price (80 points) and specific goals (20 points). Specific goals include points for black people, women, youth, disabled people, military veterans, rural township, and business.

Bidders must be tax compliant and registered on the National Treasury's Central Supplier Database. They must also meet minimum eligibility criteria for functionality, with at least 70 points out of 100 awarded for functionality. This includes demonstrating capability and capacity of key personnel, a sound methodology, a proven track record of at least five years in providing printing services, and locality within the Limpopo province.

A site inspection phase is included in the evaluation process to verify the existence and capacity of the company and the availability of office space, computers, staff, and high-volume printing machines. Failure to have one of the listed items will eliminate the bidder.

The service provider will be required to submit a final sample with approved content for sign-off prior to mass printing.

The bid notice does not explicitly state a delivery deadline for proposals. However, prospective tenderers must periodically review the provided website link for updated information or amendments with regard to this tender, before the due dates.

The bid notice states that all payments due to creditors will be settled within 30 days from receipt of an invoice, provided the goods, works, or services were delivered to the satisfaction of South African Tourism. No service should be provided before a cost estimate and relevant supporting documents have been provided, and an official purchase order has been issued.

The bid notice mentions that all services rendered by the tenderer will be subject to ongoing evaluation and will be guaranteed for the full contract period by the tenderer after acceptance by South African Tourism.

The bid notice indicates that proven relevant experience and success, as well as the ability to deliver the services required, will be important considerations for the awarding of the contract.

Bidders are required to be registered on the Central Supplier Database (CSD) and be tax compliant. The bid notice also states that bidders must be highly skilled, professional, competent, and experienced in the area for which they have tendered.

The bid notice mentions that punitive service levels will be applied, and that South African Tourism reserves the right to terminate a contract if the supplier breaches any component of the contract and service level agreement on two or more occasions.

The bid notice states that South African Tourism reserves the right to conduct supplier due diligence, which may include site visits, before the final award or at any time during the contract period.

The bid notice states that all documents, samples, and materials submitted as part of a tender become the property of South African Tourism, but does not explicitly require sample submission for this tender.

The bid notice does not specify a deadline for challenging the bid.