Communication Software Tenders

Responses must be submitted by no later than 12:00 on 27 November 2026. The document states: please respond by no later than 12: 00 on 27 november 2026.

Required documents include CIDB registration, SARS tax clearance, BBBEE certificate, and professional registrations. The document states: cidb registration, sars tax clearance, bbbee certificate, relevant experience, professional registrations.

Bids must be submitted before 11:00 AM on the closing date. bid documents must be submitted before 11: 00 am on the closing date of the tender.

Payments are made within 30 days of receiving an invoice. payments will be made within 30 days of receipt of an invoice with all required supporting documents as per the service level agreement.

The proposal must include a warranty period for VoIP equipment of at least three years. the proposal must include a warranty period for the voip equipment for at least three 3 years.

The 80/20 preference point system applies, with 80 points for price and 20 for specific goals. the lowest acceptable bid will score 80 points for price and the remaining 20 points for specific goals status.

Bidders must score at least 70 points in functionality evaluation to proceed. bidders must score a minimum of 70 points or more points to qualify for further evaluation on price and preference points.

Penalties are calculated using the current prime interest rate for each day of delay. deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate.

Clarification requests must be received no later than one week before the bid deadline. dmsa will respond on email to any request for clarification of the tender documents which it receives no later than one 1 week prior to the deadline for submission of bids.

Failure to submit required documents or arrive on time for the briefing session can lead to disqualification. bidders arriving 30 minutes late will not be allowed into the briefing session.

Bids must be submitted before 11:00 AM on the closing date, 26 November 2026. The project plan should outline maintenance and roll out completed in all museums within two months. the project plan should outline the maintenance and roll out which should be completed in all museums within two 2 months

Payments will be made within 30 days of receipt of an invoice with all required supporting documents. payments will be made within 30 days of receipt of an invoice with all required supporting documents as per the service level agreement

The proposal must include a warranty period for the VoIP equipment for at least three years. the proposal must include a warranty period for the voip equipment for at least three 3 years

The 80/20 preference point system applies: 80 points for price and 20 points for specific goals. the lowest acceptable bid will score 80 points for price and the remaining 20 points for specific goals status depending on level of contribution

Bidders must have a minimum of six years of experience in VoIP telephone solutions and be registered on the Central Supplier Database (CSD). minimum of six 6 years of experience in voip telephone solution

If the supplier fails to deliver or perform services within specified periods, a penalty calculated on the delivered price using the current prime interest rate per day of delay will be deducted. deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate calculated for each day of the delay

DMSA will respond to any request for clarification received no later than one week prior to the deadline for submission of bids. dmsa will respond on email to any request for clarification of the tender documents which it receives no later than one 1 week prior to the deadline for submission of bids

Failure to submit required documents, including CSD registration, tax compliance, and reference letters, will result in disqualification. failure to submit the below documents will result in the bid being disqualified

Bids must be deposited in the bid box not later than 10:00 on 23 November 2026. documents must be deposited in the bid box not later than 10: 00 on 23 november 2026

Payments shall be made promptly, but in no case later than thirty (30) days after submission of an invoice or claim by the supplier. payments shall be made promptly by the purchaser, but in no case later than thirty 30 days after submission of an invoice or claim by the supplier

Warranty valid for 12 months after delivery and acceptance, or 18 months after shipment, whichever concludes earlier. this warranty shall remain valid for twelve 12 months after the goods. . . have been delivered to and accepted at the final destination

Evaluation based on 80/20 preference point system: 80 points for price and 20 points for specific goals. 80 points for the price and 20 points for specific goals

Bidders must have a valid ICASA dealers license and equipment must be SABS approved. the bidder staff or service provider must be in possession of a valid icasa dealers license

Penalties may be deducted from contract price for delayed delivery or unperformed services. the purchaser shall. . . deduct from the contract price, as a penalty, sum calculated on the delivered price of the delayed goods

An official and compulsory briefing session will be on 02 November 2026 @10h00 am. an official and compulsory briefing session will be on 02 november 2026 @10h00 am

Bids will be rejected if pages removed, completed in pencil, submitted late, or if bidder is in service of the state. a bid that does not comply with the peremptory requirements stated hereunder will be regarded as not being an acceptable bid