Reception Area Tenders

Payment terms are 30 days after statement.

All bids will be evaluated on a points system based on weighted average score for price and preference as per preferential procurement framework act of **** act 5 of ****.

Bidders must be a member of the national contract cleaners association nccabeeca orequivalent, provide valid COID letter of good standing, and demonstrate experience in regulated pharmaceutical environments.

Relief or replacement staff must be made available within 2 hours, with proof of training cleaning knowledge, otherwise penalties will be incurred.

Compulsory site briefing date: aug 27 2026 10:00:00.

Failure to submit required documents will result in disqualifying the bidders proposal.

Submission deadline is July 30, 2026, 15:00:00.

Payment terms are 30 days after statement.

All bids will be evaluated on a points system based on weighted average score for price and preference as per preferential procurement framework act of **** act 5 of ****. Preference point allocation **** price preference weighting percentage preference: 20 price: 80 total must equal: 100.

Compulsory document requirements include: proof of valid compensation of occupational injuries diseases act COIDA in cleaning services, cleaning hygiene issued by the department of labour; be a member of the National Contract Cleaners Association (NCCA) or equivalent; demonstrated experience in GMP regulated pharmaceutical environments; minimum of 2 reference letters not older than 5 years; COIDA valid letter of good standing; proof of public liability minimum of R500,**** must be registered on CSD and be tax compliant.

Relief or replacement staff must be made available within 2 hours, with proof of training/cleaning knowledge, otherwise penalties will be incurred.

Failure to submit mandatory documents such as proof of COIDA, NCCA membership, reference letters, public liability insurance, or UIF compliance certificate will result in disqualification. Bidders listed in the register for tender defaulters and/or the list of restricted suppliers will be disqualified.

Proposals must be submitted on or before 11:00 AM on 12 August 2026.

Legal Aid SA will approve all project plans and projected project activity costs. No project activity will be delivered before an official order has been issued.

Any defects attributable to poor workmanship will be rectified by the bidder at own cost and time.

The 80/20 system will be applicable, with 80 points for price and 20 points for BBBEE status level of contribution.

Bidders must provide proof of registration on National Treasury's Central Supplier Database (CSD), reflecting active supplier status, tax compliance, and not being a restricted supplier.

An optional briefing session will be held on 24 July 2026, from 14:00 to 15:00 PM at Rayveen Complex, 58 Rabe Street, Mokopane, ****.

Companies failing to adhere to submission requirements risk disqualification. Failure to provide requested information or demonstrations within 24 hours may result in disqualification.

The lead time for delivery is 30 days from the closing date of the bid.

Payment will be made within 30 days of receipt of the approved invoice according to an agreed payment schedule, against key deliverables provided professional level quality standards have been met.

The evaluation will be based on administrative compliance, mandatory compliance, and preference points, with a focus on price and specific goals.

Bidders must be registered with CIDB as MESystem, grade 1 and above, and provide proof of experience in similar work or mechanical works completion with at least one reference letter.

A compulsory briefing session will be held on 09 July 2026 at 11:00 AM at 67 Korranna Avenue, Doringkloof, Centurion.

Bid documents must not be included in packages containing samples; such bids may be rejected as being invalid.

Failure to provide or comply with particulars such as tax compliance status or CSD number may render the bid invalid. Alterations not initialed may lead to disqualification. Use of correcting fluid is prohibited.

The closing date for the submission of proposals is 11:00 on 30 June 2026. The closing date for the submission of proposals is 11h00 on 30 june 2026.

Legal Aid SA will approve all project plans and projected project activity costs. No project activity will be delivered before an official order has been issued. Legal Aid SA will approve all project plans and projected project activity costs.

The tender may be awarded based on proven relevant experience, ability to deliver a reliable service, and the 80/20 price scoring system. Proven relevant experience and success, as well as the ability to deliver a reliable, efficient and effective service will be important considerations.

Bidders must provide proof of registration on the National Treasury's Central Supplier Database (CSD) and submit a valid tax clearance certificate. Provide an original valid tax clearance certificate or registration with the CSD.

All properties must be made available for inspection within five days of request. All properties must be made available for inspection within five days of request.

Companies failing to adhere to submission requirements or failing to provide requested information within 24 hours risk disqualification. NB: Companies failing to adhere to the above requirements risk being disqualified from the evaluation process.