Security Rental Tenders

The bid response documents may be emailed to ***@***. *. * must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration. Occupation of the office space facility is required from 1 July 2026.

The bid notice does not explicitly detail payment terms for the service provider. However, it mentions that the landlord's responsibilities include indicating the total cost of the contract with a breakdown of the rental schedule, including rental amount per square meter, operating costs, and parking rental.

The bid notice states that all warranty-related matters will be discussed at the point of concluding the service level agreement (SLA).

Proposals will be reviewed and evaluated using the 80/20 preference method by the CSOS bid evaluation committee. Bidders may be invited to give written or oral presentations and/or to participate in interviews. Proposals will be evaluated based on compliance with the RFP document, demonstrated ability to provide services and expertise, and reference checks.

Bidders must be registered on the National Treasury's Central Supplier Database (CSD) and ensure they remain registered for the duration of the services and/or contract. Bidders need to ensure they are tax compliant at the time of submitting their bid and remain tax compliant for the duration of the contract and/or services. Mandatory requirements include a certificate of occupancy, confirmation of office size (**** sqm), proof of ownership or a mandate, and details on bathroom facilities. Bidders that meet all mandatory requirements will be evaluated further during a site inspection.

The bid notice mentions that failure to comply with stipulated timeframes for providing certificates will result in the entity proceeding to award the next highest scoring bidder. It also states that failure to comply with the requirements regarding fronting may result in the invalidation of the quotation/contract and restriction from conducting business with the public sector.

Bidders that meet all the mandatory requirements will be evaluated further during a site inspection of the premises. The site inspection will assess compliance with requirements related to the office being in an office park, parking, accessibility for persons with disabilities, emergency assembly area, security, and electricity/backup electricity and water storage systems.

The bid notice does not explicitly state a deadline for challenging the bid process or award. However, it mentions that the validity period of the RFQ and the withdrawal of offers, after the closing date and time, is 90 days.

The bid closing date is 29 April 2026, with a closing time of 11:00 AM. Late bids will not be accepted.

The bid notice states that payment is made 30 days after receipt of invoice or claim by the purchaser from the supplier, which period is automatically extended by any delay occasioned by the supplier.

The bid notice mentions a warranty period of twelve 12 months after goods have been delivered and accepted, or for eighteen 18 months after shipment, whichever concludes earlier, unless specified otherwise in SCC.

The bid will be awarded to the bidder with the highest combined score for price and specific goals (BBBEE accreditation), subject to final verification of tax status.

Bidders must meet technical specifications, submit required documentation, be registered on the Central Supplier Database, and comply with tax obligations.

Penalties may be incurred if the supplier fails to deliver services according to specified service performance levels, as documented in the bid.

A site inspection is mandatory for shortlisted bidders to verify the requirements based on the criteria.

The bid notice does not explicitly state a deadline for challenging the bid process or award.

The bid responses must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration. The closing date for the bid is 20 April 2026, with a closing time of 12:00.

The bid notice does not explicitly detail the payment terms for the lease agreement. However, it mentions that rental commencement is 01 July 2026, and the lease term is 5 years.

The bid will be evaluated on an 80/20 preference point system. Points will be allocated for price (80 points) and specific goals (20 points), such as procurement from black-owned entities.

Bidders must be registered on the Central Supplier Database (CSD) and ensure compliance with their tax obligations. They must also submit all required documentation, including proof of company registration and BBBEE certificates or sworn affidavits.

A penalty fee equivalent to 10% of the total cost of the works shall be charged per calendar day for late completion and commissioning of works.

A compulsory briefing session will be held on 30 March 2025. The bid notice also mentions that SAFCOL reserves the right to conduct one or more inspections in loco at the venues and facilities offered.

The closing date for questions and enquiries on this **** is 15 April 2026 at 12:00.