Contract Security Tenders

The bid response documents may be emailed to ***@***. *. * must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration. Occupation of the office space facility is required from 1 July 2026.

The bid notice does not explicitly detail payment terms for the service provider. However, it mentions that the landlord's responsibilities include indicating the total cost of the contract with a breakdown of the rental schedule, including rental amount per square meter, operating costs, and parking rental.

The bid notice states that all warranty-related matters will be discussed at the point of concluding the service level agreement (SLA).

Proposals will be reviewed and evaluated using the 80/20 preference method by the CSOS bid evaluation committee. Bidders may be invited to give written or oral presentations and/or to participate in interviews. Proposals will be evaluated based on compliance with the RFP document, demonstrated ability to provide services and expertise, and reference checks.

Bidders must be registered on the National Treasury's Central Supplier Database (CSD) and ensure they remain registered for the duration of the services and/or contract. Bidders need to ensure they are tax compliant at the time of submitting their bid and remain tax compliant for the duration of the contract and/or services. Mandatory requirements include a certificate of occupancy, confirmation of office size (**** sqm), proof of ownership or a mandate, and details on bathroom facilities. Bidders that meet all mandatory requirements will be evaluated further during a site inspection.

The bid notice mentions that failure to comply with stipulated timeframes for providing certificates will result in the entity proceeding to award the next highest scoring bidder. It also states that failure to comply with the requirements regarding fronting may result in the invalidation of the quotation/contract and restriction from conducting business with the public sector.

Bidders that meet all the mandatory requirements will be evaluated further during a site inspection of the premises. The site inspection will assess compliance with requirements related to the office being in an office park, parking, accessibility for persons with disabilities, emergency assembly area, security, and electricity/backup electricity and water storage systems.

The bid notice does not explicitly state a deadline for challenging the bid process or award. However, it mentions that the validity period of the RFQ and the withdrawal of offers, after the closing date and time, is 90 days.

The bid notice states that successful bidders must ensure compliance with section 204 of the Value Added Tax (VAT) Act, 89 of ****, and that failure to comply with the mentioned requirements will result in payments not being made timeously. The notice also states that Saldanha Bay Municipality will not be liable for any late payments as a result of invalid tax invoices submitted by suppliers.

The bid notice states that contractors are obligated to provide a guarantee period of a minimum of 6 months for the durability of the fencing.

The bid notice states that quotations will be evaluated in terms of preferential procurement regulations, 2022, and the preferential procurement policy of council, using an 80/20 preference point system.

The bid notice states that contractors are obligated to provide proof of experience in fencing projects with a minimum of 5 references.

The bid notice states that if specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have, disqualify the person from the tendering process, recover costs, losses or damages, cancel the contract, and recommend that the tenderer or contractor be restricted from obtaining business from any organ of state for a period not exceeding 10 years.