Prom Car Tenders

A firm delivery period must be indicated with the quotation.

This quotation will be evaluated in terms of the 80/20 preference point system.

Suppliers submitting quotations should be registered with Central Suppliers Database (CSD). CSD number must be submitted. If supplier is not registered they cannot be considered for evaluation.

Failure to comply with these conditions will invalidate your offer. No quotations will be considered from persons in the service of the state.

Suppliers are requested to offer their earliest delivery period possible. Delivery will be affected within the specified working days from the date of order.

PRASA pays for the item within 30 days of receipt of the supplier's correct tax invoice.

The supplier warrants that the items are in accordance with PRASA's requirements and fit for the purpose for which they are intended, and will remain free from defects for a period of one year unless another period is stated in the order from acceptance of the items by PRASA.

PRASA will utilise a price and specific goals evaluation criteria, with a weighting of 80% for price and 20% for specific goals.

Bidders must submit a company registration document, copies of directors' ID documents, a valid tax clearance certificate, a CSD supplier registration number, and proof of bank account. Joint venture agreements are required if applicable.

Late deliveries or late completion of items may be subject to a penalty if imposed in the order contract.

Failure to provide mandatory returnable documents, non-compliance with tax obligations, not being registered on the CSD, or submitting incomplete bids can lead to disqualification.

The bid notice does not explicitly state a delivery deadline for the printed promotional materials. However, it mentions that orders placed against accepted quotations are to be executed within the quoted delivery period.

The bid notice states that quotations above R30,**** up to a maximum of R750,**** (VAT inclusive) will be evaluated on the basis of the 80:20 point system as stipulated in the Preferential Procurement Policy Framework Act.

Tenderers are reminded that all forms are to be signed or the RFQ will be disqualified. Prospective tenderers are required to register as suppliers/service providers on the City of Johannesburg supplier database prior to quoting.

The bid notice mentions NB: It is of utmost importance that the time set for the official site inspection is strictly adhered to as no late arrivals will be allowed. However, specific details regarding the date and time of this mandatory site inspection are not provided in the excerpt.

Tenderers are reminded that all forms are to be signed or the RFQ will be disqualified. False declaration on municipal bidding documents (MBD) may lead to automatic disqualification. If correction fluid has been used on any specific item price, such item will not be considered, and if correction fluid has been used on a bill of quantities where prices are calculated to arrive at a total amount, the quotation as a whole will not be considered.

The delivery period is specified in weeks, and the closing date for submission of quotations is 03 June 2026 at 12h00. The bid must remain valid for a period of ninety (90) days after the closing date.

The purchaser shall make payment within 30 days after submission of an invoice accompanied by the delivery note and fulfilment of other contractual obligations.

The supplier warrants that the goods supplied are new, unused, of the most recent or current models, and incorporate all recent improvements in design and materials. The warranty remains valid for twelve (12) months after delivery and acceptance, or eighteen (18) months after shipment, whichever concludes earlier, unless specified otherwise in the SCC.

Bids will be evaluated according to the 80/20 preference points system, with points allocated for price (80 points) and specific goals (20 points), which include BBBEE status level of contribution (10 points) and locality (10 points).

Each bidder must submit a company brochure/portfolio demonstrating design capability, samples of flyers, posters, and banners, proof of previous graphic design and print work, and two reference letters from government institutions. Bidders must also be registered on the Central Supplier Database (CSD).

If the supplier fails to deliver any or all of the goods or perform the services within the specified periods, the purchaser may deduct a penalty from the contract price, calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate for each day of delay. The purchaser may also consider termination of the contract.

Bidders that fail to adhere to the requirement of marking the envelope with the quotation number and title will be disqualified. Late or unmarked bids will not be considered. Telegraphic, telephonic, telex, facsimile, email and late bids will not be accepted. Failure to submit a brochure/portfolio will result in disqualification.