This tender is for the appointment of a panel of chauffeur services for GCIS for a period of 36 months. Key requirements include company profile, proof of registration on CSD, passenger liability insurance of at least R1,000,000, ability to provide transport on short notice (within 30 minutes), minimum of three recent signed reference letters, a fleet of at least five sedan vehicles and one minibus, detailed fleet list with condition and roadworthiness, and drivers with 5 years of experience, valid South African driver's license, PDP, and valid security clearance. Bidders must also have a professional invoicing system. The evaluation will follow the 80/20 principle, with 80 points for predetermined rates and 20 points for specific RDP goals (women ownership, youth ownership, QSE/EME). Mandatory documents include SBD 1, SBD 4, SBD 6. 1, and GCC. Registration on the Central Supplier Database (CSD) is mandatory. A non-compulsory briefing session will be held on 31 March 2026. The closing date for submissions is 15 April 2026 at 11:00 AM.
The closing date for the submission of proposals is 15 April 2026 at 11:00 AM.
The GCIS is willing to pay specific rates for chauffeur services, which include VAT and constitute the full tariff claimable. Rates will be adjusted annually from 01 April in line with the national inflation rate. Government departments are required to pay creditors within 30 days of receipt of an accurate invoice.
The bid evaluation process will be a three-phased process consisting of prequalification criteria (Gate 0), functional evaluation criteria (Gate 1), and specific RDP goals (Gate 2). The evaluation will be based on the 80/20 preference points system, where 80 points are for predetermined rates and 20 points are for specific goals.
To be considered for inclusion on the panel, potential suppliers must provide a company profile, proof of CSD registration, passenger liability insurance of not less than R1,000,000, ability to provide transportation on short notice within 30 minutes, a minimum of three recent signed reference letters, a fleet of at least five sedan vehicles and one minibus, detailed fleet list with condition and roadworthiness, and drivers with 5 years of experience, valid driver's license, PDP, and valid security clearance.
Continuous failure to execute transport services on short notice after being appointed will lead to prospective suppliers being excluded for the duration of the bid period. Biannual performance reviews may lead to disqualification of underperforming suppliers.
