Deep Cleaning Tenders

The bid notice states that the expected date of delivery is ASAP.

The service provider must have at least 6 months experience in providing office cleaning services and must provide at least one reference letter to confirm experience. The service provider must be a registered member of the National Contract Cleaners Association (NCCA) and provide proof of registration.

The bid notice states that if the information provided on this quotation is found to be incorrect, FPB, in addition to any other remedy it may have, may recover all costs, losses or damages it has incurred or suffered as a result of that person's conduct and cancel the purchase order and claim any damages which it has suffered as a result of having to make less favourable arrangements due to such cancellation.

The bid notice does not explicitly state a general delivery deadline for the services. However, it mentions that purchase orders will be issued with specific timeframes and deliverables, and time will be of the essence for the service provider to perform its obligations.

The bid notice states that Transnet shall pay the service provider upon receipt of a valid and undisputed tax invoice together with supporting documentation. Payment is to be made within 30 calendar days after the date of receipt of the supplier's statement, relevant valid and undisputed tax invoices, and supporting documentation.

The bid notice includes a section on Warranties applicable to Services which states that the service provider warrants that for a period of 90 calendar days from acceptance of the deliverables, they will, if properly used, conform in all material respects with the requirements set out in the relevant schedule.

The bid notice does not explicitly detail qualification criteria for bidders. However, it mentions that no bid shall be awarded to a bidder whose name appears on the register of tender defaulters or who has been placed on the National Treasury's list of restricted suppliers.

The bid notice specifies penalties for noncompliance with service level agreements, including a 10% penalty for the first failure to remedy nonconformance and a 20% penalty for a second failure. There are also penalties related to subcontracting obligations.

The bid notice does not specify a deadline for challenging the award or any part of the process.

The closing date for bid submissions is Thursday, 26 March 2026, at 11:00 AM.

The purchaser undertakes to make payment for the services rendered in accordance with the terms and conditions of the contract, within 30 thirty days after receipt of an invoice.

This bid will be evaluated in three phases: Phase one: Mandatory requirements, Phase two: Capability requirement compliance assessment, and Phase three: Bidders passing all stages above will thereafter be evaluated on PPPFA and specific goals, with the 80/20 preference points system applicable.

Only tenderers who are registered with the CIDB or are capable of being so prior to the evaluation of submissions, in a contractor grading designation equal to or higher than a contractor grading of 2CE or higher, will be eligible to tender.