Identity Service Tenders

The delivery period is specified in weeks, and the closing date for submission of quotations is 03 June 2026 at 12h00. The bid must remain valid for a period of ninety (90) days after the closing date.

The purchaser shall make payment within 30 days after submission of an invoice accompanied by the delivery note and fulfilment of other contractual obligations.

The supplier warrants that the goods supplied are new, unused, of the most recent or current models, and incorporate all recent improvements in design and materials. The warranty remains valid for twelve (12) months after delivery and acceptance, or eighteen (18) months after shipment, whichever concludes earlier, unless specified otherwise in the SCC.

Bids will be evaluated according to the 80/20 preference points system, with points allocated for price (80 points) and specific goals (20 points), which include BBBEE status level of contribution (10 points) and locality (10 points).

Each bidder must submit a company brochure/portfolio demonstrating design capability, samples of flyers, posters, and banners, proof of previous graphic design and print work, and two reference letters from government institutions. Bidders must also be registered on the Central Supplier Database (CSD).

If the supplier fails to deliver any or all of the goods or perform the services within the specified periods, the purchaser may deduct a penalty from the contract price, calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate for each day of delay. The purchaser may also consider termination of the contract.

Bidders that fail to adhere to the requirement of marking the envelope with the quotation number and title will be disqualified. Late or unmarked bids will not be considered. Telegraphic, telephonic, telex, facsimile, email and late bids will not be accepted. Failure to submit a brochure/portfolio will result in disqualification.

The bid documents must be deposited in the tender box not later than the closing date indicated, which is 09 June 2026, before or not later than the dates as indicated.

The bid notice states that a non-refundable deposit of **** per document is required, and only bank deposit or EFT will be accepted.

All tenders submitted will be evaluated in terms of the councils supply chain management policy and preferential procurement regulations 2022 as revised, with preferential procurement policy framework act pppfa points awarded as follows: price 80 points, hdi specific goals 20 points, total 100 points.

Bidders who score less than 70 for functionality will be considered as nonresponsive and disqualified. The following documents must accompany tenders submitted by prospective service providers in order for them to be considered, failing which they will be disqualified: a bidders to provide tax compliance status pin. b completed tender document and mbds accurately. c valid billing clearance certificate from your local municipality and or lease agreement. d bidders must be registered on csd or supply csd number. e certified copy ies of identity document s for directors of the company must be submitted. f copy of certified ck document. g bidders must also be registered for vat if they render services in excess of r2. 3million effective from 1 april 2026.

The bid notice states that completed tender documents must be deposited in the tender box between the hours of 08:00 and 16:30, not later than June 10, 2026, at 11:00 AM.

The bid notice states that bid documents will be available upon payment of a non-refundable deposit of **** per document, and only bank deposit or EFT will be accepted.

The bid notice states that preferential procurement regulations 2022 (PPR) points will be awarded as follows: price 80 points, specific goals HDI 20 points, total 100 points. Bidders must obtain a minimum functionality score of 70 in order to be evaluated further for points for price and specific goals.

The following documents must accompany tenders submitted by prospective service providers in order for them to be considered, failing which they will be disqualified: A bidders to provide tax compliance status PIN. B original certified copies of identity documents of the directors to score points for specific goals. C company formation documents e. g. CK1, CK2 or trust document etc. D completed tender document accurately from MBD 1 to MBD 9. E valid billing clearance certificate from your local municipality with contactable references or lease agreement. F bidders must be registered on CSD. G bidders must provide an active valid proof of professional indemnity insurance. H bidders must also be registered for VAT if they render services in excess of R2. 3million effective from 1 April 2026. I bidders must also furnish proof of registration with the South African Council for the Quantity Surveying Profession SACQSP.

The bid notice mentions a compulsory briefing session on May 18, 2026, at 11:00 AM, which may be considered a form of site visit or information session.