The Council for Geoscience is seeking a service provider to supply, deliver, install, and commission a new WDXRF spectrometer. Bidders must submit two sealed envelopes: one for the technical proposal and one for the price proposal. A compulsory briefing session will be held on March 25, 2026. The closing date for submissions is April 13, 2026. Bidders must provide proof of tax compliance and be registered on the Central Supplier Database (CSD). The tender is subject to the Preferential Procurement Policy Framework Act (PPPFA) and will use an 80/20 preference point system. Payment terms are 30 days after delivery and invoice receipt. A 12-month warranty is required on the instrument and chiller.
The bid notice does not explicitly state a delivery deadline for the WDXRF spectrometer. However, it mentions that delivery must be made within 4 months of the award.
The bid notice states that CGS will pay 30 days after delivery of goods or service and receipt of an invoice. CGS will not make any upfront payment or deposit payments.
The appointed service provider will be expected to provide a 12-month warranty on the instrument, chiller, and X-ray tube. The warranty period will commence after acceptance of installation and commissioning.
The tender will be evaluated based on a mandatory evaluation criteria, administrative evaluation criteria, and price and specific goals. The 80/20 preference point system will be applicable, with 80 points for price and 20 points for specific goals.
Bidders must provide proof of tax clearance compliance from SARS, be registered on the Central Supplier Database (CSD), and submit a valid and signed letter or agreement between the bidder and the original equipment manufacturer (OEM) stating that the bidder is an authorized agent/distributor of new WDXRF spectrometers, unless the bidder is the manufacturer.
The bid notice mentions that penalties may be imposed for delays in performance, as per clause 22 of the General Conditions of Contract (GCC). If the supplier fails to deliver any or all of the goods or perform services within the specified periods, the purchaser may deduct a sum calculated on the delivered price of the delayed goods or unperformed services.
The bid notice does not explicitly mention a mandatory site visit. However, it states that the Council for Geoscience reserves the right to carry out site inspections, product evaluations or explanatory meetings in order to verify the nature and quality of the services offered by the bidders.
The bid notice does not require sample submission. It states that sample submission is FALSE.
The bid notice does not specify a deadline for challenging the bid results.