Litter Tenders

The contract period for horticultural maintenance, cleaning, clearing, weeding, and litter picking services is for a period ending 30 June 2029.

The bid notice states that payment will be made within thirty 30 days after submission of an invoice, statement or claim by the supplier.

The bid notice states that the supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models, and that they incorporate all recent improvements in design and materials unless provided otherwise in the contract.

This bid will be evaluated and adjudicated according to the following criteria: relevant specifications, value for money, capability to execute the contract, and PPPFA associated regulations.

Bidders must be registered on the Central Supplier Database (CSD) and no award will be made to tenderers whose tax status is noncompliant.

Subject to GCC clause 25, if the supplier fails to deliver any or all of the goods or to perform the services within the periods specified in the contract, the purchaser shall, without prejudice to its other remedies under the contract, deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate calculated for each day of the delay until actual delivery or performance.

A compulsory clarification meeting will be held on the 01 June 2026 at 11:00 am at Town Hall, 17 Plein Street in Stellenbosch. Tenderers who fail to attend the compulsory information session will be regarded as noncompliant.

Tenders may only be submitted on the tender document issued by Stellenbosch Municipality and must be valid for 180 days after tender closing. Late, electronic format, telephonic or faxed tenders will not be considered.

The closing date for bid submissions is 09 June 2026, with submissions to be received no later than 12:00 noon.

The bid notice states that payment will be made within 30 days of receipt of a valid invoice accompanied by the delivery note.

The bid notice mentions a warranty for goods supplied, stating it will remain valid for twelve (12) months after delivery and acceptance at the final destination, or eighteen (18) months after the date of shipment from the port of loading, whichever period concludes earlier.

The tender will be evaluated on an 80/20 preferential point system where 80 points are allocated for the price and 20 points for specific goals.

Bidders must comply with administrative compliance requirements, including submitting the bid document in its original form, initialling every page, using black ink, completing all MBD forms, being tax compliant, providing company registration documents, and attaching a power of attorney or authority of signatory.

Penalties will be levied for non-compliance, including failure to clean the town, workers working without safety clothing, failure to submit monthly reports, failure to clean around bins, no provision of mobile toilets, disposal of waste at unauthorized sites, no provision for working tools, and non-compliance with equipment.

Bids may be rejected if the bidder has abused the supply chain management system, been convicted of fraud or corruption, neglected to comply with government contracts, or is listed in the register for tender defaulters.

The closing date for bid submissions is 09 June 2026, with submissions accepted no later than 12:00 noon on that date.

The bid notice states that payment will be made within 30 days of receipt of a valid invoice accompanied by the delivery note.

The provider warrants that all goods supplied are brand new, unused, of the most recent or current models, and incorporate all recent improvements in design and materials. All goods shall be free from defects arising from design, materials, or workmanship under normal use conditions. This warranty shall remain valid for twelve (12) months after delivery and acceptance at the final destination, or eighteen (18) months after the date of shipment from the port of loading, whichever period concludes earlier.

The tender will be evaluated on an 80/20 preferential point system where 80 points are allocated for the price and 20 points for specific goals.

Bidders must comply with administrative compliance requirements, including submitting the bid document in its original form, initialling every page, using black ink, completing all MBD forms, being tax compliant, providing company registration documents, a power of attorney, certified ID copies, a completed form of offer, and municipal rates and taxes statements.

Penalties will be levied for non-compliance, including failure to clean the town, workers working without safety clothing, failure to submit monthly reports, failure to clean around bins, no provision of mobile toilets, disposal of waste at unauthorized sites, no provision for working tools, and non-compliance with equipment.

Bids may be rejected if the bidder has abused the municipality's supply chain management system, been convicted of fraud or corruption, neglected to comply with government contracts, or is listed in the register for tender defaulters.