AI helper
This Request for Proposal (RFP) seeks to appoint a service provider for e-auctioning services for Airports Company South Africa (ACSA) to dispose of obsolete, old, and scrapped assets. The contract duration is five years, on an as-and-when-required basis, nationally. The scope includes managing the entire e-auction process, from cataloguing assets with photographs and descriptions to conducting market pricing analysis, setting reserve prices, invoicing buyers, collecting payments, and providing detailed reports. The service provider will be responsible for logistics, including potential travel to various ACSA sites across South Africa to catalogue assets. Travel expenses are for the service provider's account. The assets to be disposed of include fleet vehicles, IT equipment, electrical, mechanical, civil, security, fire rescue equipment, and office/kitchen equipment. Bidders must have a proven online platform and experience in asset disposal. ACSA reserves the right to award the whole or part of the bid, split the award, negotiate, reject the lowest bid, or cancel the bid. Bidders must comply with tax compliance requirements and provide a Tax Compliance Status (TCS) PIN or CSD number. A non-compulsory briefing session will be held on 20 May 2026. Requests for clarity or information are due by 26 May 2026. Bids must be submitted by 09 June 2026 at 12:00 PM. The bid evaluation will be staged, starting with mandatory requirements, then functionality (with a threshold of 66 points), followed by price and preference. Bidders must be registered with the South African Institute of Auctioneers and submit a signed pricing schedule. The contract is purely revenue-generating for ACSA, and bidders will indicate their commission percentage payable by buyers, with the lowest percentage being a key evaluation factor.
The bid response documents must be submitted on or before 09 June 2026 at 12:00 PM, as stated in the bid notice.
The bid notice does not explicitly detail the payment terms for the service provider. However, it mentions that the service provider must pay over all funds from the auction to ACSA within 7 days after the auction closure, less the agreed buyer's commission.
The bid evaluation will be staged, starting with mandatory requirements, then functionality (with a threshold of 66 points), followed by price and preference. The price evaluation will be based on the lowest percentage commission payable by buyers.
Bidders must be registered with the South African Institute of Auctioneers and provide certification proof of membership. They must also have a proven track record in e-auctioning services for asset disposal.
The bid notice mentions that the service provider is responsible for arranging and managing the physical viewing at the respective sites/locations in consultation and agreement with the company. It also states that the service provider is responsible at the physical viewing to jumpstart vehicles where required, inflate deflated tyres, and clean the interior and exterior of assets.
The bid notice does not require the submission of samples.
The bid notice does not specify a deadline for challenging the bid.