Coordination Tenders

The bid must be properly received and deposited in the quotation box on or before the closing date and before the closing time of 12h00 on Thursday, 30 April 2026. The bid notice states, proposals must be properly received and deposited in the quotation box on or before the closing date and before theclosing time.

The bid notice states that payments under the contract will be made upon satisfactory delivery of the required items. It also mentions that all payments due to creditors will be settled within 30 days from receipt of a proper invoice. Payments under the contract will be made upon satisfactory delivery of a required items. and all payments due to creditors will be settled within 30 days from receipt of a proper invoice.

The bid notice states that quotation documents will be evaluated using responsiveness criteria and the 80/20 PPPFA with its 2022 regulations. Quotation document will be evaluated using responsiveness criteria and **** of thepppfa with its 2022 regulations.

The service provider must have proven experience in event management and media relations, demonstrate the ability to coordinate media stakeholders, be registered on the Central Supplier Database (CSD), and have sound financial management capability for handling payments. The service provider must: have proven experience in event management and media relations demonstrate ability to coordinate media stakeholders be registered on the central supplier database csd have sound financial management capability for handling payments

The bid notice states that the bidder shall submit a letter on the company letterhead committing and binding the bidder to a delivery commitment of 12 weeks. The bidder must complete the delivery of the equipment to the institution within 4-12 weeks after receiving the purchase order.

The bid includes pricing for a 3-year warranty and a 7-year optional maintenance plan, with specific fields for Year 1 to Year 10 pricing.

This bid shall be evaluated in terms of the 80/20 preference points system. Points shall be awarded to a bidder for attaining the preferential procurement points in accordance with the table below: preferential points preferential goals 80/20 SMMES 20/20.

Mandatory requirements include a valid South African Health Products Regulatory Authority (SAHPRA) license, a delivery commitment letter within 12 weeks, product brochures and technical data sheets, financial capacity of a minimum of R10,000,****, attachment of applicable national standards documents (IEC ****, ISO ****), a manufacturing certificate or authorization letter, and completed bid declarations.

The closing date and time for submissions is 08 May 2026 at 23:55.

The successful bidder will be the bidder that scores the highest total points out of 100 for both price and specific goals, unless there is a basis for selecting a different successful bidder. The evaluation process includes responsiveness, functional evaluation, price and preferential points, and risk analysis.

Bidders must attend the compulsory online briefing session, submit a signed letter of consent from the proposed resource, and adhere to the 2-folder submission requirement. For functional evaluation, criteria include individual academic qualifications and proven track record in relevant work.

The tender document does not mention a site visit.

The tender document does not mention sample submission.

Any complaint about the RFP or the tendering process must be submitted to the tender manager in writing, by email, immediately upon the cause of the complaint arising or becoming known to the bidder.

The closing date for bid submissions is 08 May 2026 at 11:00 AM. Bidders are strongly advised to complete their electronic submissions at least one day before the closing date to avoid last-minute technical issues, as late submissions will not be accepted.

The bid notice does not explicitly state the payment terms. However, the General Conditions of Contract (GCC) mention that payments shall be made promptly by the purchaser, but in no case later than thirty (30) days after submission of an invoice or claim by the supplier.

The bid notice does not explicitly state the warranty period. However, the General Conditions of Contract (GCC) mention a warranty period of twelve (12) months after the goods have been delivered and accepted, or eighteen (18) months after the date of shipment, unless specified otherwise.

The award criterion is based on a three-phase evaluation: prequalification criteria, functional evaluation (with a minimum threshold of 70%), and price/B-BBEE evaluation. The bidder obtaining the highest number of total points will be awarded the contract.

Bidders must be registered on the Central Supplier Database (CSD), be tax compliant, and submit all compulsory documents as outlined in the bid. They must also demonstrate a minimum of 5 years of experience in the events management industry, provide a detailed bid proposal, financial statements for the two most recent completed financial years, and references from recent clients.

The bid notice does not explicitly detail penalties. However, the General Conditions of Contract (GCC) state that if the supplier fails to deliver within the specified periods, the purchaser may deduct a penalty from the contract price, calculated on the delivered price of the delayed goods or unperformed services.

The bid notice mentions that venues should be diverse and cater for different settings, and that a site visit and examination of the sites logistics may be needed. However, it does not specify if a mandatory site visit is required for bidders to attend.

The bid notice does not require the submission of samples.

The bid notice does not specify a deadline for challenging the bid.

The bid notice does not provide an estimated total value for the contract.