Conserv Tenders

The bid notice does not explicitly state a delivery deadline for the microscope. It mentions the closing date for submission of quotations is 08 May 2026.

The bid notice states that bidders should offer a warranty for all products.

The bid evaluation process follows a two-stage tactical procurement evaluation, with a preferential procurement evaluation of 80/20, where 80 points are for the lowest price and 20 points are for specific goals.

The bidder must attach compulsory documents including a completed and signed SBD form 4, CSD supplier registration document, conformance to specifications, proof of business operations address, a copy of CIPC registration documents, offer a warranty for all products, and be tax compliant.

The bid notice states that the delivery time or date stated in the purchase order shall be regarded as fixed and the supplier shall adhere strictly thereto. Rand Water reserves the right to cancel any order issued if delivery is not made as agreed and the supplier will not be entitled to any cancellation fees.

The bid notice states that Rand Water does not allow advance payments to the supplier. Payment of an invoice shall not prevent Rand Water from subsequently disputing all or any of the fees in good faith. Payments shall be effected within 30 days after submission of a monthly statement.

The bid notice states that the supplier warrants that all goods and services supplied under this purchase order will be in accordance with all contract requirements and free from defects or inferior materials, equipment, and workmanship for twelve 12 months after final acceptance of the goods and services.

The bid notice states that the RFQ will be evaluated based on the criterion of responsiveness, functionality (not applicable), and a preferential point system of 80/20 for price and specific goals. The maximum number of suppliers to be awarded this RFQ is one.

The bid notice states that responses that fail to meet prequalifying criteria stipulated will not be further evaluated. It also states that no bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members persons in the service of the state.

The bid notice states that should the supplier fail to perform and make delivery in terms of the purchase order, exception of force majeure specified in clause 8. 13, Rand Water shall be entitled to impose a penalty, which shall be deducted from the payment statement. Every day following the day on which a failure arose that a failure persists without being rectified, shall be deemed a new incidence of a failure for which the supplier shall incur a penalty deduction.

The tender closes at 12:00 PM on Monday, 11 May 2026. The delivery of goods is to be within 12 months of receiving the letter of award.

Payment will be made by the Chief Financial Officer within thirty (30) days on receipt of a certificate of payment issued by the engineer.

The bid notice states that a warranty/defects liability period is not applicable.

The bid shall be evaluated on a two-stage evaluation system: stage one being functionality and stage two an 80/20 preference point system.

Mandatory requirements include the professional availability of a South African Council for Natural Scientific Professions (SACNASP) registered Environmental Scientist, Biodiversity Specialist, Herbicide Specialist, and GIS Practitioner.

Penalties shall be levied at 0. 1% of the contract value per calendar day for late completion of work and submission.

A compulsory tender briefing meeting will be held on Tuesday, 05 May 2026, at 10:00 AM. Service providers will be required to present a hard copy of their tender document at the meeting to ensure the site inspection/tender briefing certificate is signed.

If samples are required in terms of the specification, such samples shall be supplied by the contractor at his/her own cost.

Any service provider aggrieved by decisions or actions taken by the municipality must lodge within fourteen (14) calendar days from the day of receipt of a regret letter, a written objection or complaint to the Municipal Manager: Supply Chain Management.

The closing time for receipt of tenders is 10:00 on Tuesday, May 19, 2026. Late tenders will not be accepted.

Bids will be evaluated and adjudicated according to the following criteria: relevant specifications and technical proposals, value for money, capability to execute the contract, Midvaal SCM policy, PPPFA, PPPFA regulations and any other relevant legislations, as well as any supporting documents where required and local content if applicable.

It is estimated that tenderers should have a CIDB contractor grading of 4SO or higher. 3SO potentially emerging enterprises who satisfy criteria stated in the tender data may submit tender offers.

A compulsory clarification meeting with representatives of the employer will take place at Midvaal Engineering Services, 56 Rooibok Street, Highbury, Randvaal coordinates: **** **** front opposite Randvaal Clinic on 06 May 2026 starting at 10h00.