Spraying Tenders

Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration.

Payments shall be made promptly by the purchaser, but in no case later than thirty 30 days after submission of an invoice or claim by the supplier.

The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models and that they incorporate all recent improvements in design and materials.

The bid shall be allocated based on scoring ranking price and specific goals.

Bidders must submit a valid pest control registration certificate, valid pest control operator competency and accreditation certificates, and a company profile with business address.

Subject to GCC clause 25, if the supplier fails to deliver any or all of the goods or to perform the services within the periods specified in the contract, the purchaser shall, without prejudice to its other remedies under the contract, deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services.

Bidders may be disqualified for failure to comply with administrative bidding requirements, failure to attach or complete designated areas of documents, or if information supplied is found to be false or incorrect.

The bid notice does not explicitly state a delivery deadline for the goods or services, but it specifies that the service is required on an as and when required basis for a period of twelve months, with commencement of works within five working days after receiving an official order and approval.

The bid notice states that the contractor will be entitled to submit an invoice for payment as follows: 75% of completed work for spraying of chemicals, after the first visit, and the remaining 25% after a visible 95% effective weed control on inspection at 21 days after the first visit application date. Payment will not be made until required remedial spraying is performed at the contractor's cost if the 95% effective weed control is not achieved.

The bid notice states that all quotations received will be evaluated on the 80/20 point scoring basis, where 80 points are for price and 20 points are for specific goals to promote transformation and economic development.

To qualify, bidders must submit mandatory documents such as a completed and signed schedule of pricing, authority of signatory, and ensure no pages are missing. Essential documents include MBD 1, MBD 4, MBD 6. 1, MBD 8, and MBD 9, along with CSD registration and proof of municipal accounts. Functionality evaluation requires a minimum of 12 points out of 16, based on reference letters, pest control registration, and access to vehicles and spraying equipment.

The bid notice mentions that if the required 95% effective weed control is not achieved, payment will not be made until the contractor performs the required remedial spraying at their cost. It also states that incorrect declarations are considered a criminal offense and that fraudulent claims for preference points can lead to disqualification, recovery of costs, contract cancellation, and restriction from obtaining business from any organ of state.

The bid notice does not mention a mandatory site visit, but it does state that the first visit by the contractor will be undertaken after receipt of an official order, with a follow-up visit required after 21 days of the commencement date to determine effectiveness.

The bid notice states that the client reserves the right to request samples when necessary and all relevant test results of tests made only on request.

The bid notice states that persons aggrieved by decisions or actions taken by the municipality in the implementation of its supply chain management system may lodge, within fourteen 14 days of the decision or action, a written objection or complaint to the municipality.

The bid notice states that goods and services should be supplied or rendered upon receipt of a purchase order from the ARC. The notice also indicates that the quotation must indicate the delivery date.

The bid notice states that The particulars of the guarantee that will apply to the goods quoted for, with the particular regards to the period and extent of the warranty must be clearly stated.

The bid notice states that all price quotations that have a rand value of r 2, **** to below r 50, 000, ****, including vat, will be evaluated by applying the **** principle as prescribed by the preferential procurement policy framework act 5 of 2022 and its regulations. The lowest acceptable price will score 80 points, specific goals for the tender and points claimed are indicate per the table below: percentage ownership specific goals points 20 ponts 10 1 ownership by hdis 51 6 3 ownership by women 51 4 2 ownership by youth 51 4 2 ownership by pwd 51 2 1 bee status level 1 4 2 1 rdp goals any goals 2 1 total points 20 108.

The bid notice states that only bidders registered on the central supplier database csd will be considered. Bidders shall include full csd report with the bid proposal. It also requires proof of registration with the Department of Agriculture as a pest control operator with a P number, proof of registration with SA Pest Control Association, CropLife SA or similar accredited pest control bodies, and that the service provider must be the original pest control licence holder. The service provider must also be HACCP food safety accredited and have a minimum of 35 years of experience in pest control services.

The bid notice states that if specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have, cancel the contract and claim any damages it has suffered as a result of having to make less favourable arrangements due to such cancellation, and recommend that the tenderer or contractor, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, be restricted from obtaining business from any organ of state for a period not exceeding 10 years.

The bid notice states that a compulsory site briefing is a requirement briefing date : 22nd of april 2026 @10h00 venue: arcap, old olifantsfontein road, irene fn bonsma auditorium.