Gas Management Tenders

The proposed delivery date is 15 May 2026, and cylinders must be supplied within 2 working days after request.

The bid is subject to the Preferential Procurement Policy Framework Act, **** and the Preferential Procurement Regulations, 2022, which likely includes criteria for price and specific goals such as BBBEE status.

Bidders must submit a valid BBBEE certificate, CSD report, and ensure tax compliance. They must also comply with the OHS Act No 85 of ****, SANS ****, and SANS ****.

The closing date for the submission of bids is April 2, 2026, at 12:00 PM.

The bid notice states that payment will be made within 30 days after receipt of an invoice accompanied by the delivery note.

The bid notice refers to the General Conditions of Contract (GCC) which typically includes warranty provisions. Clause 15 of the GCC specifies that the warranty shall remain valid for twelve (12) months after the goods have been delivered and accepted, or for eighteen (18) months after the date of shipment, whichever period concludes earlier, unless specified otherwise.

The bid notice indicates that acceptable bids will be evaluated using a system that awards points on the basis of bid price and specific goals, with a maximum of 80 points for price and 20 points for specific goals. ERWAT shall award the contract to the bidder obtaining the highest number of points.

Bidders are required to submit proof of certification of membership with the South African Compressed Gas Association (SACGA), ISO **** Quality Management System, and ISO **** Environmental Management System. Failure to meet these mandatory requirements will result in disqualification.

The bid notice refers to Clause 22 of the General Conditions of Contract (GCC) which states that if the supplier fails to deliver any or all of the goods or to perform the services within the specified periods, the purchaser shall deduct a penalty from the contract price.

The bid notice states that a briefing session is not applicable, and there is no mention of a mandatory or optional site visit.

There is no mention of sample submission in the bid notice.

The bid notice does not explicitly state a deadline for challenging the bid results.

The bid notice does not specify an estimated total monetary value for this tender.

The bid notice states that successful bidders must ensure compliance with section 204 of the Value Added Tax (VAT) Act, 89 of ****, and that failure to comply with the abovementioned will result in payments not being made timeously. It also notes that Saldanha Bay Municipality will not be liable for any late payments as a result of invalid tax invoices submitted by suppliers.

The bid notice states that quotations will be evaluated in terms of preferential procurement regulations, 2022, preferential procurement policy of council. It also mentions that the municipality does not bind itself to accept the lowest or any bid.

The bid notice requires tenderers to submit compulsory documents including MBD 4 Declaration of Interest, MBD 6. 1 Preference Points Claim Form, MBD 9 Certificate of Independent Bid Determination, an original or originally certified BB-BEE certificate or affidavit, and a municipal account for business or lease agreement. It also states that a score of 0 zero will be allocated if compulsory documents are not duly completed and signed and if insufficient proof is submitted at the closing time and date.

The bid notice states that law enforcement will conduct regular inspections and non-compliant contractors will be fined. It also mentions that if specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have, disqualify the person from the tendering process, recover costs, losses or damages, cancel the contract, recommend restriction from obtaining business, and forward the matter for criminal prosecution.

The bid closing date is Tuesday, 28th April 2026, at 12:00 PM.

Standard payment terms are 30 days from receipt of a valid invoice/tax invoice and statement.

All new work and newly supplied parts shall carry a minimum twelve (12) calendar months warranty from the date of acceptance by the ERWAT engineer/supervisor.

The bid will be evaluated based on a combination of price and specific goals, with a 80/20 preference point system applied.

Mandatory requirements include certification of membership with the South African Compressed Gas Association (SACGA), ISO ****, Road Transportation Management System (RTMS) certificate, and ISO **** Environmental Management System certificate.

Penalties will be applied in terms of clause 22 of the National Treasury General Conditions of Contract for failure to deliver or perform services within the specified periods.

A compulsory briefing session will be held on Friday, 10th April 2026, at 10h30 at ERWAT Scientific Services Building, Hartebeestfontein Office Park, Bapsfontein Road.

Bidders will be allowed 5 days from the date of the compulsory briefing session to direct further queries to the SCM department via email.