Membership Tenders

The deadline for RFQ submission is 22 May 2026 at 11:00 AM South African standard time. Any late RFQ will not be accepted.

The NLC will evaluate all quotations in terms of the preferential procurement regulation of 2022 and the preferential procurement policy framework act. No. 5 of **** (PPPFA). The evaluation criteria will consider company experience in conducting background screening/probity checks and competency assessments.

Bidders must be registered on the Central Supplier Database (CSD) and provide their CSD registration number. They must also ensure their tax matters are compliant and provide a valid SARS tax pin. For joint ventures, a JV agreement must be submitted. Bidders must submit a fully completed declaration of interest form (SBD 4) and a priced offer.

There will be no compulsory briefing meeting session.

The bid notice does not explicitly state a delivery deadline for the services, but it specifies that proposals must be submitted by 04 May 2026 at 11:00 am.

The bid notice states that proposals will be evaluated based on a two-phase approach: Phase One for compliance with terms and conditions, and Phase Two for preference points on specific goals, with 80 points for price and 20 points for special goals (black owned company, women, youth, disability).

The bid notice requires service providers to be suitably qualified and experienced, and to submit a company profile, track record of similar projects with references, DEL registration certificate, APCO membership, valid COIDA letter of good standing, and BBEEE certificate.

The bid notice does not mention the submission of samples.

The bid notice does not specify an estimated total value for the contract.

The bid notice states that proposals must be submitted by 23:59 on 13 May 2026. submission of proposal by 23h59.

The bid notice states that the last day for submitting tender document clarification questions is 11 May **** may 2026 last day for submitting tender document clarification questions.

The bid notice states that the contract shall be for a period of three 3 financial years, commencing 1 April 2026 and ending 31 March 2029, subject to satisfactory performance.

The potential service provider should have an established infrastructure, networks and capacity to effectively and efficiently manage an ethics and fraud confidential hotline, operating 24 hours a day, 365 366 days a year. The platform should be easily accessible and provide reliable and innovative channels of whistle blowing. These channels should include but may not be limited to telephonic, and email communication. The potential service provider should provide reports soon as possible no later than 24 hours after the issue has been logged. Mandatory requirements include: Detailed pricing per financial year including escalation. Project plan and methodology. The potential service provider should demonstrate proven experience and expertise through history and past and present clients in the ethics and fraud confidential hotline operations by submitting a minimum of two 2 written, signed verifiable reference letters on company letterhead from clients where work of a similar nature was undertaken and must be prepared to take the Merseta representative on a site visit to such customer premises. Company profile demonstrating the below: A minimum of three 3 years experience in ethics/fraud hotline services experience within the public sector or large organisations. Proof of 24/7 operational capacity. Full details of their marketing campaigns in relation to the ethics and fraud confidential hotline and awareness systems, inclusive of a basic marketing campaign and enhanced options. The potential service provider should be accredited by the Ethics Institute of South Africa or any other relevant organisation. In addition, the service provider should be a member of a recognised professional body. Valid certification copies must be attached. Examples of the organizations reports should be included.

The potential service provider must be prepared to take the Merseta representative on a site visit to customer premises where work of a similar nature was undertaken.