Automation Tenders

Bid closing date and time is 10 July 2026 at 12:00.

The evaluation criteria will consider mandatory requirements, functionality, price, and preference. Bidders must achieve a minimum of 80 points in the functional/technical phase. The final stage involves price and preference evaluation using an 80/20 or 90/10 preference point system.

Bidders must provide OEM accreditation/certification and return completed annexures D and E, the pricing schedule, and attend the compulsory briefing session. Failure to meet these mandatory requirements will lead to disqualification.

A compulsory briefing session will be held on 12 June 2026. as this is a compulsory site briefing, bidders are required to write the following details on the chatbox of the meeting: name of the bidder email address of the bidder telephone number of the bidder

Bidders will be disqualified if they fail to meet minimum requirements, have not submitted required mandatory documents, or have not materially complied with any of ACSA's requirements.

The project timeline culminates in a live production cutover to H3C CAS on 05 October 2026, with a minimum 4-week warranty period following golive.

Payment will be made promptly by the purchaser, but in no case later than thirty 30 days after submission of an invoice or claim by the supplier.

The warranty period is twelve 12 months after the goods have been delivered and accepted, or eighteen 18 months after the date of shipment, whichever concludes earlier.

Responsive bids will be adjudicated on the 80/20 preference point system, with 80 points for price and 20 points for preference.

Bidders must meet prequalification criteria, including submitting required documents, and achieve a minimum of 64 points in the technical evaluation (Phase 1) and 20 points in the live demonstration (Phase 2).

If the supplier fails to deliver or perform services within specified periods, penalties may be deducted from the contract price.

The HSRC reserves the right to carry out site inspections, product evaluations or explanatory meetings in order to verify the nature and quality of the services offered by the bidders.

Misrepresentations in a tender may give rise to service termination and a claim by the HSRC against the bidder. Bidders may also be disqualified for collusive tendering, corruption, or fraud.

The bid notice does not specify a delivery deadline for the RFI responses, but the closing date for submission is May 1, 2026.

The bid notice states: NB: Only the original equipment manufacturer OEM or accredited partnersreseller of the OEM are eligible to respond to the RFI.

The bid notice states: Companies or director that are included on the national treasury register for restricted suppliers and or tender defaulters will be automatically disqualified from the process.