Medical Device Tenders

Bids must be submitted by September 9, 2026, at 11:00 AM.

Bidders must supply a minimum of twenty-four (24) months warranty against poor workmanship and latent defects and parts. This must be all inclusive and include, amongst others, labour, travelling and accommodation.

The bid shall be awarded to the bidder who scored the highest points on price and specific goals.

Bidders must submit a copy of a valid license and registration from South African Health Products Regulatory Authority (SAHPRA) as a manufacturer, distributor or wholesaler, and a valid copy of license from SAHPRA to import the model of the device. Proof of certification to service, maintain and repair the supplied unit or authorization from the manufacturer is also required.

Attendance to a compulsory site visit and briefing session is mandatory. The site visit is scheduled for 19 August 2026 at 12:30 PM at Pietersburg Hospital Radiation Oncology Building. Failure to attend will disqualify bidders.

Bidders may be disqualified for failure to comply with mandatory requirements, administrative bidding requirements, or failure to attach or complete and/or sign designated areas of documents. Failure to attend the compulsory site visit will also lead to disqualification.

The contract period is for 36 months. Specific delivery dates will be detailed in the contract.

Payment will be made promptly by the purchaser, but in no case later than thirty 30 days after submission of an invoice or claim by the supplier. Payments will be made in rand unless otherwise stipulated.

Bidders must supply a minimum of twenty-four (24) months warranty against poor workmanship and latent defects and parts. This must be all-inclusive of labour, travelling and accommodation.

The bid shall be awarded to the bidder who scored the highest points on price and specific goals, evaluated in terms of the 80/20 preference points system.

Bidders must meet mandatory requirements including submission of valid SAHPRA licenses and qualifications for technical and clinical personnel. Administrative compliance and technical specification compliance are also required.

If the supplier fails to deliver any or all of the goods or to perform the services within the periods specified in the contract, the purchaser shall, without prejudice to its other remedies under the contract, deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services.

Bidders may be disqualified for failure to comply with mandatory requirements, administrative bidding requirements, or for submitting false or incorrect information. Failure to accept contract conditions will also lead to disqualification.

Products shall be delivered within 21 days of receipt of the first order and thereafter ex stock, **** hours. Products shall be delivered within 21 days of receipt of the first order and thereafter ex stock, **** hours.

Payment shall be made within 30 days from receipt of a valid, correct invoice. Payment shall be made within 30 days from receipt of a valid, correct invoice.

The warranty shall remain valid for twelve (12) months after the goods have been delivered to, and accepted at, the final destination. This warranty shall remain valid for twelve 12 months after the goods, or any portion thereof, as the case may be, have been delivered to, and accepted at, the final destination indicated in the contract.

The award will be based on compliance to mandatory requirements and specifications measured through clinical acceptability, and thereafter price and preference points. The department reserves the right to award the services in part or in whole and will determine the award of the bid to the service provider, based on compliance to mandatory requirements and specifications measured through clinical acceptability, and thereafter price and preference points.

Bidders must be registered on the Central Supplier Database (CSD). Manufacturers must provide **** and/or **** quality management certificates. A valid copy of a SAHPRA licence is required for all items. All bidders must be registered on the central supplier database csd at the time of bid closing.

Samples will be requested approximately 2-3 weeks after the bid closing date from compliant bidders. Samples will be requested approximately 2 3 weeks after the bid closing date, and only from such bidders who are deemed to be compliant to mandatory requirements articulated in this bid document.

Failure to submit mandatory documents, late bid submissions, or non-compliance with specifications may result in disqualification. Failure to submit any of the information requested may result in a bidder being disqualified.