Data Center Tenders

The closing date for submissions is June 3, 2025.

Bids which are late, incomplete, unsigned, or submitted in pencil or by telegraph or facsimile or electronically by email, or not having the following documents attached for evaluation or not complying with the tender specifications, will not be evaluated, and will be disqualified.

Bids must be deposited in the bid box by no later than 11:00 AM on 24 June 2026.

Payments shall be made promptly by the client, but in no case later than thirty 30 days after submission of an invoice or claim by the service provider.

The service provider warrants that all services rendered shall have no defect, arising from design, materials, or workmanship, except when the design and/or material is required by the client's specifications. This warranty shall remain valid for twelve 12 months after the service has been delivered and accepted.

Bidders will be evaluated based on a combination of price and specific goals, utilizing an 80/20 preference point system. A minimum of 70 points is required for technical functionality.

Prospective bidders must be registered on the Central Supplier Database (CSD) prior to submitting bids. They must also submit a completed SBD1, SBD3, SBD4, and SBD6. 1.

If the service provider fails to perform services within the specified periods, the client shall deduct from the contract price, as a penalty, a sum calculated on the delivered price of the unperformed services using the current prime interest rate calculated for each day of the delay.

Failure to submit bids on time, failure to submit in a correct bid box, failure to provide required particulars, or submitting false declarations may result in disqualification.

The project timeline culminates in a live production cutover to H3C CAS on 05 October 2026, with a minimum 4-week warranty period following golive.

Payment will be made promptly by the purchaser, but in no case later than thirty 30 days after submission of an invoice or claim by the supplier.

The warranty period is twelve 12 months after the goods have been delivered and accepted, or eighteen 18 months after the date of shipment, whichever concludes earlier.

Responsive bids will be adjudicated on the 80/20 preference point system, with 80 points for price and 20 points for preference.

Bidders must meet prequalification criteria, including submitting required documents, and achieve a minimum of 64 points in the technical evaluation (Phase 1) and 20 points in the live demonstration (Phase 2).

If the supplier fails to deliver or perform services within specified periods, penalties may be deducted from the contract price.

The HSRC reserves the right to carry out site inspections, product evaluations or explanatory meetings in order to verify the nature and quality of the services offered by the bidders.

Misrepresentations in a tender may give rise to service termination and a claim by the HSRC against the bidder. Bidders may also be disqualified for collusive tendering, corruption, or fraud.