Artwork Tenders

The bid notice does not explicitly state a delivery deadline for the printed promotional materials. However, it mentions that orders placed against accepted quotations are to be executed within the quoted delivery period.

The bid notice states that quotations above R30,**** up to a maximum of R750,**** (VAT inclusive) will be evaluated on the basis of the 80:20 point system as stipulated in the Preferential Procurement Policy Framework Act.

Tenderers are reminded that all forms are to be signed or the RFQ will be disqualified. Prospective tenderers are required to register as suppliers/service providers on the City of Johannesburg supplier database prior to quoting.

The bid notice mentions NB: It is of utmost importance that the time set for the official site inspection is strictly adhered to as no late arrivals will be allowed. However, specific details regarding the date and time of this mandatory site inspection are not provided in the excerpt.

Tenderers are reminded that all forms are to be signed or the RFQ will be disqualified. False declaration on municipal bidding documents (MBD) may lead to automatic disqualification. If correction fluid has been used on any specific item price, such item will not be considered, and if correction fluid has been used on a bill of quantities where prices are calculated to arrive at a total amount, the quotation as a whole will not be considered.

The delivery period is specified in weeks, and the closing date for submission of quotations is 03 June 2026 at 12h00. The bid must remain valid for a period of ninety (90) days after the closing date.

The purchaser shall make payment within 30 days after submission of an invoice accompanied by the delivery note and fulfilment of other contractual obligations.

The supplier warrants that the goods supplied are new, unused, of the most recent or current models, and incorporate all recent improvements in design and materials. The warranty remains valid for twelve (12) months after delivery and acceptance, or eighteen (18) months after shipment, whichever concludes earlier, unless specified otherwise in the SCC.

Bids will be evaluated according to the 80/20 preference points system, with points allocated for price (80 points) and specific goals (20 points), which include BBBEE status level of contribution (10 points) and locality (10 points).

Each bidder must submit a company brochure/portfolio demonstrating design capability, samples of flyers, posters, and banners, proof of previous graphic design and print work, and two reference letters from government institutions. Bidders must also be registered on the Central Supplier Database (CSD).

If the supplier fails to deliver any or all of the goods or perform the services within the specified periods, the purchaser may deduct a penalty from the contract price, calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate for each day of delay. The purchaser may also consider termination of the contract.

Bidders that fail to adhere to the requirement of marking the envelope with the quotation number and title will be disqualified. Late or unmarked bids will not be considered. Telegraphic, telephonic, telex, facsimile, email and late bids will not be accepted. Failure to submit a brochure/portfolio will result in disqualification.

The successful bidders are to ensure compliance with section 204 of the Value Added Tax (VAT) Act, 89 of **** invoices received from registered VAT vendors must bear specific information, and failure to comply will result in payments not being made timeously. Saldanha Bay Municipality will not be liable for any late payments due to invalid tax invoices.

Quotations will be evaluated in terms of preferential procurement regulations, 2022, preferential procurement policy of council. The municipality does not bind itself to accept the lowest or any bid.

Compulsory documents to be submitted by suppliers include MBD 4 (Declaration of Interest), MBD 6. 1 (Preference Points Claim Form), MBD 9 (Certificate of Independent Bid Determination), original or originally certified BBBEE certificate or affidavit, municipal account for business or lease agreement, and company registration documents (CIPC).

Law enforcement will conduct regular inspections and non-compliant contractors will be fined. If specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the organ of state may disqualify the person, recover costs, cancel the contract, recommend restriction from obtaining business, and forward the matter for criminal prosecution.