System Integration Tenders

Payment terms are 30 days: 30 days payments terms and conditions of the invoices will be applicable and after the delivery of goods and services in the municipality.

The award is based on the 80/20 preference points system: quotation will be evaluated according to the **** preference points system.

Bidders must achieve minimum 20 functionality points: tenderers must achieve a minimum of 20 points in order to qualify for further evaluation on price and preference points.

Failure to submit required documentation results in disqualification: failure to submit any documentation as requested will result in bidders being found to be nonresponsive.

Bids must be delivered by 12:00 PM on 30 November 2026. bids must be delivered by the stipulated time to the correct address. late bids will not be accepted for consideration.

Evaluation uses a staged approach with price and preference at 80/20 split. an overall minimum threshold of 60 points out of 100 must be achieved for the tender to be eligible for further evaluation on price and preference **** split.

Bidders must provide OEM accreditation, ISO ****:2022 certification, and attend the compulsory briefing. bidders must provide iso ****: 2022 certification and bidders must attend compulsory briefing session

No site inspection is available. noncompulsory site inspection session na

Queries must be submitted by 13 November 2026. request for clarity or information on the bid may only be requested until 13 november 2026.

Failure to submit mandatory documents or meet requirements leads to disqualification. bidders which fail to meet minimum requirements, thresholds or have not submitted required mandatory documents will be disqualified from the bid process.

Delivery is required within 2 weeks of receiving purchase order. The document states: period required for delivery 2 weeks of delivery upon receiving purchase order.

Payment will be made within 30 days after receipt of invoice. The document states: payment for the goodsworks delivered in accordance with the terms and conditions of the contract, within 30 thirty days after receipt of an invoice accompanied by the delivery note.

A three-year warranty for the equipment is required. The document states: the bidder must be able to submit letter confirming threeyear warranty for the equipment.

Bidders must submit certificates of qualifications in sound engineering and provide three letters of award or purchase orders not older than 5 years. The document states: the bidder must submit certificates of qualifications in sound engineering and provide three letters of award or purchased order of service render not older than 5years.

Penalties are calculated using the current prime interest rate for each day of delay. The document states: deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate calculated for each day of the delay.

Failure to meet mandatory requirements leads to immediate disqualification. The document states: failure to meet the above mandatory requirements will lead to immediate disqualification.

Quotations must be deposited before or on the closing date and time on 11 November 2026 at 12h00 South African time.

All equipment and workmanship shall be covered by a minimum 12-month warranty from the date of practical completion and commissioning.

This price quotation will be evaluated in terms of 80/20 preference point system in line with the preferential procurement regulations 2022.

Proof that the supplier is registered and complying with national treasury central supplier database CSD requirements CSD report.

The compulsory site briefing will be held as follows: date: 05 November 2026, time: 10:00am, venue: Cecilia Makiwane Building, 602 Pretorius Street Arcadia, ****.

The cutoff date for all enquiries will be at 11h30 on 09 November 2026.

Failure to provide or comply with any of the above particulars may render the bid invalid.

Bids must be submitted before 11:00 AM on the closing date. bid documents must be submitted before 11: 00 am on the closing date of the tender.

Payments are made within 30 days of receiving an invoice. payments will be made within 30 days of receipt of an invoice with all required supporting documents as per the service level agreement.

The proposal must include a warranty period for VoIP equipment of at least three years. the proposal must include a warranty period for the voip equipment for at least three 3 years.

The 80/20 preference point system applies, with 80 points for price and 20 for specific goals. the lowest acceptable bid will score 80 points for price and the remaining 20 points for specific goals status.

Bidders must score at least 70 points in functionality evaluation to proceed. bidders must score a minimum of 70 points or more points to qualify for further evaluation on price and preference points.

Penalties are calculated using the current prime interest rate for each day of delay. deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate.

Clarification requests must be received no later than one week before the bid deadline. dmsa will respond on email to any request for clarification of the tender documents which it receives no later than one 1 week prior to the deadline for submission of bids.

Failure to submit required documents or arrive on time for the briefing session can lead to disqualification. bidders arriving 30 minutes late will not be allowed into the briefing session.