Cloud Migration Tenders

Payments shall be made promptly by the purchaser, but in no case later than thirty 30 days after submission of an invoice or claim by the supplier.

The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models, and that they incorporate all recent improvements in design and materials. This warranty shall remain valid for twelve 12 months after the goods have been delivered and accepted, or for eighteen 18 months after shipment, whichever concludes earlier.

Bidders who score 80 or more in the evaluation phase will be considered for the next phase. The evaluation criteria include experience, team qualifications, and project plan methodology.

Bidders must meet specific experience and qualification criteria for various roles within the project team, including Project Manager, Business Analyst, Solution Architect, EDMS Product Specialist, Developers, System Administrator, Change Management Training Lead, Quality Assurance Tester, Support Team Helpdesk, Records Management Expert, and Cybersecurity Specialist.

Subject to GCC clause 25, if the supplier fails to deliver any or all of the goods or to perform the services within the periods specified in the contract, the purchaser shall, without prejudice to its other remedies under the contract, deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate calculated for each day of the delay until actual delivery or performance.

The purchaser may terminate the contract in whole or in part if the supplier fails to deliver goods or perform services, fails to perform other obligations, or engages in corrupt or fraudulent practices. Termination may lead to procurement of similar goods at the supplier's expense and potential restriction from doing business with the public sector.

The project timeline culminates in a live production cutover to H3C CAS on 05 October 2026, with a minimum 4-week warranty period following golive.

Payment will be made promptly by the purchaser, but in no case later than thirty 30 days after submission of an invoice or claim by the supplier.

The warranty period is twelve 12 months after the goods have been delivered and accepted, or eighteen 18 months after the date of shipment, whichever concludes earlier.

Responsive bids will be adjudicated on the 80/20 preference point system, with 80 points for price and 20 points for preference.

Bidders must meet prequalification criteria, including submitting required documents, and achieve a minimum of 64 points in the technical evaluation (Phase 1) and 20 points in the live demonstration (Phase 2).

If the supplier fails to deliver or perform services within specified periods, penalties may be deducted from the contract price.

The HSRC reserves the right to carry out site inspections, product evaluations or explanatory meetings in order to verify the nature and quality of the services offered by the bidders.

Misrepresentations in a tender may give rise to service termination and a claim by the HSRC against the bidder. Bidders may also be disqualified for collusive tendering, corruption, or fraud.