Data Storage Tenders

Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration.

Bidders must be qualified and experienced service providers. They must ensure compliance with their tax obligations and submit their unique personal identification number (PIN) issued by SARS. Bidders may also submit a printed TCS certificate. In bids where consortia, joint ventures, or subcontractors are involved, each party must submit a separate TCS certificate or CSD number. No bids will be considered from persons in the service of the state.

Failure to provide or comply with any of the particulars may render the bid invalid.

The project timeline culminates in a live production cutover to H3C CAS on 05 October 2026, with a minimum 4-week warranty period following golive.

Payment will be made promptly by the purchaser, but in no case later than thirty 30 days after submission of an invoice or claim by the supplier.

The warranty period is twelve 12 months after the goods have been delivered and accepted, or eighteen 18 months after the date of shipment, whichever concludes earlier.

Responsive bids will be adjudicated on the 80/20 preference point system, with 80 points for price and 20 points for preference.

Bidders must meet prequalification criteria, including submitting required documents, and achieve a minimum of 64 points in the technical evaluation (Phase 1) and 20 points in the live demonstration (Phase 2).

If the supplier fails to deliver or perform services within specified periods, penalties may be deducted from the contract price.

The HSRC reserves the right to carry out site inspections, product evaluations or explanatory meetings in order to verify the nature and quality of the services offered by the bidders.

Misrepresentations in a tender may give rise to service termination and a claim by the HSRC against the bidder. Bidders may also be disqualified for collusive tendering, corruption, or fraud.