Sample Tenders

The bid documents must be deposited in the bid box at the municipal offices no later than 12:00 on 23 June 2026.

The method and conditions of payment to be made to the supplier under this contract shall be specified. Payments shall be made promptly by the purchaser, but in no case later than thirty 30 days after submission of an invoice or claim by the supplier.

The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models, and that they incorporate all recent improvements in design and materials unless provided otherwise in the contract. The warranty shall remain valid for twelve 12 months after the goods have been delivered and accepted.

The 80/20 preference point system shall be applicable during the evaluation and adjudication of this bid proposal, considering price and specific goals.

Only service providers registered in the Central Supplier Database (CSD) will be considered. Attach proof of registration; failure to attach will result in your bid not being evaluated further. Members or directors of companies or service providers who are state employees are not allowed to bid or quote.

Subject to GCC clause 25, if the supplier fails to deliver any or all of the goods or to perform the services within the periods specified in the contract, the purchaser shall, without prejudice to its other remedies under the contract, deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate calculated for each day of the delay until actual delivery or performance.

Samples to be submitted to bid evaluation committee before finalization of evaluation process.

Aggrieved unsuccessful bidders will be allowed to lodge, within fourteen 14 days of the decision or action, a written objection or complaint to the office of the municipal manager.

Bidders that fail to submit copies will be disqualified. Failure to attach proof of CSD registration will result in your bid not evaluated further. Failure to submit one copy will result in disqualification.

The closing date for bid submissions is 24 June 2026, with a closing time of 16:30. Bids must be delivered by the stipulated time to the correct address; late bids will not be accepted for consideration.

The PPPCB shall pay the appointed bidder in accordance with the contract signed, with payment terms being 30 days from the invoice date.

The supplier undertakes to deliver goods and services that are free from defects and guarantees the goods and services delivered to be as specified in this order and to the complete satisfaction of the PPPCB for a period of not less than twelve 12 months from the date of delivery.

The bid will be evaluated based on administrative compliance, mandatory criteria, functional technical evaluation, due diligence/sample testing, price and preference evaluation, and objective criteria. The bid will be evaluated using the 80/20 preference point system.

Bidders must comply with all the instructions of all the requirements of this invitation to tender. Noncompliance may lead to a tender not being considered. Bidders must register on the Central Supplier Database and include their master registration number. Bidders must provide industry accreditation certificates, e. g. , ISO: ****.

If the supplier fails to deliver the goods and/or services on or before the delivery date, and fails to notify the PPPCB of any delays, or then fails to deliver as per the new agreed date, then the PPPCB reserves the right to cancel the order entirely or partially, and recover any loss or damages suffered.

Sample analysis testing is a mandatory stage in the evaluation process. Points will be allocated for each sample submitted and for each sample successfully tested.

Any queries relating to the tender documents must be sent no later than ten 10 days before the closing date of tender. No questions will be responded to after the deadline for submission of questions.

Noncompliance with tender instructions, failure to submit required documentation, failure to meet the minimum functional threshold, failure to score higher than individual subminimum points per criteria, and failure to respond to clarification requests within stipulated timeframes may lead to disqualification.