Appointment of a service provider for design, layout, printing, supply, and delivery of annual report, annual performance plan, strategic plan, budget speech, newsletters, citizen report, service improvement plan, business cards, posters, and name tags to the department of sport, arts and culture for a period of three years
Printing services for the Department of Sport, Arts and Culture
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The Department of Sport, Arts and Culture is seeking a service provider for printing services for a period of three years. Services include design, layout, printing, supply, and delivery of various publications and promotional materials. Bidders must be tax compliant and registered on the National Treasury's Central Supplier Database. The evaluation process includes administrative compliance, functionality, site inspection, and price and specific goals. A non-compulsory briefing session will be held on April 7, 2026. Proposals must be submitted by April 24, 2026, at 11:00 AM. Bidders are required to submit one original copy, initial each page, and adhere to all bid conditions. Counter conditions will result in disqualification. Fronting is strictly condemned. The department reserves the right to conduct supplier due diligence. Intellectual property rights for any material created will vest exclusively in the department. All prices must be VAT inclusive and quoted in ZAR. The bid price will remain fixed for the duration of the contract. Bidders must declare their honesty and compliance with applicable laws. Conflict of interest, corruption, and fraud will lead to disqualification. Misrepresentation may result in contract termination. Bidders will bear all preparation costs. The governing law is South African law.
The bid closing date is 24th April 2026 at 11:00 AM. The contract duration for the successful bidder will be three years.
The award criterion is based on a 80/20 preference points scoring system, with points allocated for price (80 points) and specific goals (20 points). Specific goals include points for black people, women, youth, disabled people, military veterans, rural township, and business.
Bidders must be tax compliant and registered on the National Treasury's Central Supplier Database. They must also meet minimum eligibility criteria for functionality, with at least 70 points out of 100 awarded for functionality. This includes demonstrating capability and capacity of key personnel, a sound methodology, a proven track record of at least five years in providing printing services, and locality within the Limpopo province.
A site inspection phase is included in the evaluation process to verify the existence and capacity of the company and the availability of office space, computers, staff, and high-volume printing machines. Failure to have one of the listed items will eliminate the bidder.
The service provider will be required to submit a final sample with approved content for sign-off prior to mass printing.
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