Cape Town City Bids, GT

The bid documents must be deposited in the tender box before the closing date and time, which is April 20, 2026, at 11h00.

The bid notice states that CGS will pay 30 days after delivery of goods or service and receipt of an invoice. CGS will not make any upfront payment or deposit payments.

The bid notice specifies a minimum 24-month warranty on the instrument and any supporting equipment.

The tender applications will be evaluated according to a mandatory evaluation criteria, administrative evaluation criteria, and price and specific goal criteria, using an 80/20 preference point system. The CGS retains the right not to award the tender to the lowest bidder.

Bidders must be registered on the Central Supplier Database (CSD) and be tax compliant. They must also provide proof of tax clearance compliance from SARS. For foreign bidders, specific conditions apply regarding South African residency and taxation.

The bid notice mentions that delays in delivery may lead to penalties, and the purchaser may consider termination of the contract pursuant to GCC clause 23.

A compulsory briefing session will be held on April 8, 2026, at 11h00 at 28 Pretoria Street, Silverton, Pretoria. The bid document also mentions that the Council for Geoscience reserves the right to carry out site inspections.

The closing date for questions relating to the tender is April 14, 2026.

The bid notice does not explicitly state a delivery deadline for the WDXRF spectrometer. However, it mentions that delivery must be made within 4 months of the award.

The bid notice states that CGS will pay 30 days after delivery of goods or service and receipt of an invoice. CGS will not make any upfront payment or deposit payments.

The appointed service provider will be expected to provide a 12-month warranty on the instrument, chiller, and X-ray tube. The warranty period will commence after acceptance of installation and commissioning.

The tender will be evaluated based on a mandatory evaluation criteria, administrative evaluation criteria, and price and specific goals. The 80/20 preference point system will be applicable, with 80 points for price and 20 points for specific goals.

Bidders must provide proof of tax clearance compliance from SARS, be registered on the Central Supplier Database (CSD), and submit a valid and signed letter or agreement between the bidder and the original equipment manufacturer (OEM) stating that the bidder is an authorized agent/distributor of new WDXRF spectrometers, unless the bidder is the manufacturer.

The bid notice mentions that penalties may be imposed for delays in performance, as per clause 22 of the General Conditions of Contract (GCC). If the supplier fails to deliver any or all of the goods or perform services within the specified periods, the purchaser may deduct a sum calculated on the delivered price of the delayed goods or unperformed services.

The bid notice does not explicitly mention a mandatory site visit. However, it states that the Council for Geoscience reserves the right to carry out site inspections, product evaluations or explanatory meetings in order to verify the nature and quality of the services offered by the bidders.

The bid notice does not require sample submission. It states that sample submission is FALSE.

The bid notice does not specify a deadline for challenging the bid results.

The delivery of the instrument must be within 8-12 weeks after the purchase order.

The Council for Geoscience will pay 30 days after delivery of goods or service and receipt of an invoice. CGS will not make any upfront payment or deposit payments.

The bid includes a 24-month warranty on the instrument and a 12-month warranty on the chiller and UPS, commencing after acceptance of installation and commissioning.

The tender will be evaluated based on mandatory criteria, administrative criteria, price, and specific goals, using an 80/20 preference point system.

Bidders must comply with all mandatory requirements, including submitting a valid and signed letter from the original equipment manufacturer (OEM) stating the bidder is an authorized agent/distributor, and documentation covering the full specification of the ICPMS.

If the supplier fails to deliver or perform services within the specified periods, penalties may be deducted from the contract price, calculated using the current prime interest rate for each day of delay.

The bid document does not mention a mandatory or optional site visit.

The bid document does not require the submission of samples.

The bid document does not explicitly state a deadline for challenging the bid results.