Toner Tenders

The bid notice states that successful bidders must ensure compliance with section 204 of the Value Added Tax (VAT) Act, 89 of ****, and that failure to comply will result in payments not being made timeously. The Saldanha Bay Municipality will not be liable for any late payments as a result of invalid tax invoices submitted by suppliers.

The bid notice states that the relevant printers are under warranty and that if equivalent items are quoted on, bidders must ensure that these items are compatible with the different copier machines. Bidders will be liable for all damages to the copier machines as a result of cartridges/toners not being compatible in terms of the specifications as set out in the pricing schedule.

The bid notice states that quotations will be evaluated in terms of preferential procurement regulations, 2022, and the preferential procurement policy of council, using an 80/20 preference point system. Points are awarded for price and specific goals such as BBEEE status level contribution and locality.

The bid notice requires tenderers to submit compulsory documents including MBD 4 (Declaration of Interest), MBD 6. 1 (Preference Points Claim Form), an original or originally certified BBEEE certificate or affidavit, a municipal account for business or lease agreement, and MBD 9 (Certificate of Independent Bid Determination). Company registration documents (CIPC) are also required.

The bid notice states that if specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the organ of state may disqualify the person from the tendering process, recover costs, losses or damages, cancel the contract, recommend restriction from obtaining business from any organ of state, and forward the matter for criminal prosecution.

The bid notice states that the closing time for receipt of bid tender documents is 12:00 am on Thursday, 04 June 2026.

The bid notice states that bids will be evaluated according to the 80/20 preferential points system.

Bidders must be registered on the Central Supplier Database (CSD) and attach their CSD registration number and summary report. Bidders must ensure their company status is in business with the Companies and Intellectual Property Commission (CIPC). Bidders are requested to submit their tax clearance pin provided by SARS to verify that the tax matters are in order. A valid reseller letter must be attached to the bid documents.

The bid notice states that delivery is to be agreed upon at the appointment, and all goods must be securely packaged and clearly labelled. The closing date for submission of quotations is 23 April 2026 at 23:59.

The bid notice states that Payment will be processed in accordance with GFC financial policies.

The bid notice states that All compliant quotations will be evaluated in accordance with the **** preferential procurement point system: Price: 80 points BBbee specific goals: 20 points.

The bid notice states that Bidders must submit the following documents: valid SARS tax clearance certificate or TCS PIN BBbee certificate sworn affidavit CSD registration report completed SBD forms proof of banking details CIPC registration certificate.