The South African Qualifications Authority ( Saqa) - Agency Bids & RFPs

The bid notice states that SAQA will be requesting the goods through an email request, and the successful bidder should be able to deliver within 1 week.

The bid will be evaluated in two stages: Stage 1: Administrative requirements, and Stage 2: Price and preference points, using the 80/20 system.

Bidders must ensure that all standard bid documents are signed, and the Central Supplier Database (CSD) report or unique number or supplier number from the CSD is attached to the proposal.

The bid notice states that there are penalties for not meeting the minimum service level target for provisioning of IBM software, with a penalty of invoice fee per incident.

The bid closing date and time is 09 April 2026 at 11:00. Bids arriving late will not be accepted under any circumstances.

The bid notice states that invoices submitted by the bidder shall comply with all SAQA's requirements and all amounts payable by SAQA to the bidder shall be paid by electronic transfer into the official bank account of the bidder. Payments shall be made promptly by the purchaser, but in no case later than thirty 30 days after submission of an invoice or claim by the supplier.

The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models and that they incorporate all recent improvements in design and materials unless provided otherwise in the contract. The supplier further warrants that all goods supplied under this contract shall have no defect, arising from design, materials, or workmanship except when the design and/or material is required by the purchaser's specifications or from any act or omission of the supplier, that may develop under normal use of the supplied goods in the conditions prevailing in the country of final destination. This warranty shall remain valid for twelve 12 months after the goods, or any portion thereof as the case may be, have been delivered to and accepted at the final destination indicated in the contract, or for eighteen 18 months after the date of shipment from the port or place of loading in the source country, whichever period concludes earlier, unless specified otherwise in SCC.

The bids will be evaluated based on the following stages: Stage 1 Administrative Evaluation, Stage 2 Mandatory Evaluation, Stage 3 Functionality, Stage 4 Price and Specific Goals Evaluation. The tender will be awarded based on the 80/20 preference points system.

Bidders must provide certification from the original equipment manufacturer (OEM) for accreditation or partnership or reseller letter or any relevant certification for the machines under proposal. They must also provide a company profile indicating 5 or more years of operational experience in installation and support of the machines, and proof of manufacturers authorized declarations of conformity/license to operate the required machines in South Africa.

SAQA shall be entitled, without prejudice to any other remedies, to deduct from any monies payable to the bidder, an amount equivalent to the value of any substandard performance or non-performance of any or all the services by the bidder. SAQA, acting reasonably, shall in its own discretion determine the amount of the deduction.

Bidders may direct written inquiries regarding the RFB up to 24 March 2026 and SAQA will respond by 27 March 2026 by advertising the questions and answers on the SAQA website.

The bid closing date and time is 09 April 2026 at 11:00. Responses to this RFB must be hand-delivered to the SAQA tender box located at the reception, Ground Floor, Lourie Place, 189 Lunnon Road, Hillcrest Office Park, Hillcrest ****.

The bid notice states that invoices submitted by the bidder shall comply with all SAQA's requirements and all amounts payable by SAQA to the bidder for delivery of the services shall be paid by electronic transfer into the official bank account of the bidder as reflected on the National Treasury Central Supplier Database (CSD).

The bids will be evaluated based on administrative compliance, mandatory requirements, and price and specific goals (80/20 system). The top three highest scoring service providers on the price and preference points evaluation will be appointed as part of the panel.

Bidders must submit proof of registration with the legal practice council, a fidelity fund certificate for the lead attorney, a CV of the lead attorney with 5 or more years of relevant working experience, certified valid letters of good standing for at least three legal practitioners, at least five signed and dated reference letters (not older than five years) in specified practice areas, and at least one summary of judgments evidencing successful engagement for services rendered per area bidded for in the past 5 years.

The bid notice states that service levels and applicable penalties are in place. For example, a 20% deduction of the total invoice amount per incident may apply for late provision of legal actions, opinions, and reports. The maximum penalties will be limited to 20% per month of the total monthly invoice amount, per incident. Furthermore, should the 20% limit be reached four times during the contract period, SAQA reserves the right to immediately enter into a service dispute that may result in the contract termination.

The bid notice states briefing session none.

The bid notice mentions bidder enquiries and states that bidders may direct written inquiries regarding the RFB up to 25 March 2026 and SAQA will respond by 27 March 2026. It does not explicitly mention a deadline for challenging the bid itself.

The bid closing date and time is 10 April 2026 at 11:00. Bids arriving late will not be accepted under any circumstances.

Invoices submitted by the bidder shall comply with all SAQA's requirements. All amounts payable by SAQA to the bidder for delivery of the services shall be paid by electronic transfer into the official bank account of the bidder.

The bids will be evaluated based on administrative evaluation, mandatory evaluation, functionality, and price and specific goals evaluation (80/20 system).

Bidders must provide valid proof of registration with the Financial Services Conduct Authority (FSCA) or Financial Services Provider (FSP), a company profile indicating 5 or more years of experience in brokering services, confirmation of agency agreements with insurers, and at least one letter from the public sector as proof of public sector experience.

SAQA shall be entitled, without prejudice to any other remedies, to deduct from any monies payable to the bidder, an amount equivalent to the value of any substandard performance or non-performance of any or all of the services by the bidder.

There is no briefing session mentioned for this tender.

The bid notice does not mention the submission of samples.

Bidders may direct written inquiries regarding the RFB up to 25 March 2026 and SAQA will respond by 31 March 2026.

The estimated total value is not explicitly stated in the tender notice.