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Bidders must ensure they have received all pages of the document, which includes Part One (standard bid document forms: invitation to bid, price schedule, declaration of interest, NIP declaration, preference points claim form), and Part Two (pricing schedules, excel spreadsheet, specifications). Bidders must complete returnable documents (SBDS), attach required documentation for evaluation on functionality criteria, documentation to claim points for specific goals, pricing schedule and excel spreadsheet (8 sheets). Firm prices only. All delivery costs must be included in the bid price. Bidders must comply with tax obligations, submit their unique personal identification number (PIN) issued by SARS, and complete the National Industrial Participation Programme (NIP) form (SBD 5) if applicable. The bid closing date is 12 September 2025 at 11:00. The validity period is 120 days. The department reserves the right to request a presentation. Functionality evaluation criteria and details of documentation to be submitted are outlined in the functionality criteria document. A bidder who scores less than 35 out of 50 points on the total functionality points will automatically be disqualified. The department reserves the right to allocate a bid to different service providers to ensure the empowering of as many companies as possible. The state reserves the right to conduct supplier due diligence prior to final award or at any time during the contract period. Bidders must declare that the information provided is true and correct, the signatory is duly authorized, and submit documentary proof when required. The bid must be submitted in a sealed envelope with the bid number and closing date clearly indicated, deposited in the bid box at the specified address. Late bids will not be accepted. The department may monitor compliance to the contract after adjudication of the bid. The bid aims to meet the needs of the department, while also contributing to, amongst other, economic development and job creation. Bidders should be registered on the Central Supplier Database (CSD). Local content service providers are encouraged to make use of local production and local content. The maximum delivery period is as indicated in the specification. If detected that a preference had been obtained on a fraudulent basis or any specified goals are not attained in the performance of the contract, an organ of state may recover all costs, losses or damages resulting from the abovementioned contract, cancel the contract and claim damages, impose a financial penalty, restrict the contractor, its shareholders and directors from obtaining business from any organ of state for a period not exceeding 10 years. The successful bidders will be obliged to sign a contract with the department. Companies that are awarded bids must ensure that the income tax number and VAT number, where applicable, are indicated on the invoice. A government employee may not have a business interest in any entity conducting business with the provincial government. The provincial government may not award any tender or enter into any contract with an employee in the employment of the state. The tax matters of the successful bidders must be in order at the time of awarding. The state reserves the right to verify the authenticity and credibility of the financial statement letter. In case of joint venture, a signed joint venture agreement, witnessed by a registered attorney at law, must be submitted with the bidding document. Failure to submit a signed joint venture agreement signed by all the parties will lead to disqualification of the bid.
The bid notice states bids must be delivered by the stipulated time to the correct address. late bids will not be accepted for consideration.
The bid notice states payments will be handled as prescribed by the pfma and will normally be effected within 30 days of receipt of all the required documentation, which should be correct in every respect.
The bid notice states bids will be evaluated in terms of the new preferential procurement regulation, 2022 regulation 3. 1 a and b. preferential procurement regulation, 2022 regulation 3. 2 a further stipulates the following: if it is unclear whether the **** or **** preference point system applies, an organ of state must, in the tender documents, stipulate in the case of a an invitation for tender for incomegenerating contracts, that either the **** or **** preference point system will apply and that the highest acceptable tender will be used to determine the applicable preference point system or b any other invitation for tender, that either the **** or **** preference point system will apply and that the lowest acceptable tender will be used to determine the applicable preference point system.
The bid notice states bidders must ensure compliance with their tax obligations. bidders are required to submit their unique personal identification number pin issued by sars to enable the organ of state to verify the taxpayers profile and tax status. bidders may also submit a printed tcs certificate together with the bid. in bids where consortia joint ventures subcontractors are involved each party must submit a separate tcs certificate pin csd number. where no tcs pin is available but the bidder is registered on the central supplier database csd, a csd number must be provided. no bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members persons in the service of the state.
The bid notice states if detected that a preference had been obtained on a fraudulent basis or any specified goals are not attained in the performance of the contract, an organ of state may: recover all costs, losses or damages resulting from the abovementioned contract. cancel the contract and claim damages. impose a financial penalty, more severe than the theoretical financial preference associated with the claim which was made. restrict the contractor, its shareholders and directors from obtaining business from any organ of state for a period not exceeding 10 years.
