This tender is for the appointment of a panel of service providers for the provision of library books for a period of 36 months. The department reserves the right to not award the cheapest bid or to cancel the bid. Tender documents will be available on etenders and the departmental website. A compulsory briefing session will be held on 03 April 2026 at 11:00. The closing date for receipt of tenders is 15 April 2026 at 11:00. Only hand-delivered proposals will be accepted at the Head Office of the KZN Department of Sport, Arts and Culture. Bidders must be registered on the Central Suppliers Database (CSD). The bid will be evaluated in two phases: administrative compliance and functionality. A minimum of 60% of the total points must be obtained for functionality to be included in the panel. The estimated cost for quotations is up to R1,000,****, and above R1,000,**** for bid committees. The contract period is 36 months.
The closing date and time for receipt of tenders is 15 April 2026, at 11:00.
The bid notice does not explicitly state the payment terms. However, it mentions that payments shall be made promptly by the purchaser, but in no case later than thirty (30) days after submission of an invoice or claim by the supplier.
The bid notice does not explicitly state the warranty period for the library books. However, the General Conditions of Contract mention a warranty period of twelve (12) months after the goods have been delivered and accepted, or eighteen (18) months after the date of shipment, whichever concludes earlier, unless specified otherwise in SCC.
The bid will be evaluated on administrative compliance and functionality. A minimum of 60% of the total points must be obtained for functionality to be included in the panel. The department reserves the right to not award the cheapest bid.
Bidders must be registered on the Central Suppliers Database (CSD). The bid will be evaluated in two phases: administrative compliance and functionality, with a minimum score of 60% required for functionality.
The bid notice does not explicitly detail penalties for late delivery. However, the General Conditions of Contract state that if the supplier fails to deliver any or all of the goods or to perform the services within the periods specified in the contract, the purchaser shall, without prejudice to its other remedies under the contract, deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate calculated for each day of the delay until actual delivery or performance.
The bid notice states Site to be visited: na, indicating that a site visit is not applicable for this tender.
The bid notice states that bidding documents must not be included in packages containing samples, and such bids may be rejected as being invalid. This implies that samples are not required for submission with the bid.
The bid notice states that bidders must, within five working days of receipt of the notification of an award, deliver written notification of an intention to appeal.
The estimated cost for quotations is up to R1,000,****, and for transactions above R1,000,****, it will be handled via bid committees.