Emakhazeni Local Municipality - Agency Bids & RFPs

The bid notice states that the provision of security services is for a period of 36 months.

The bid notice states that All activities must be invoiced on a monthly basis, based on the completion of the activity but not exceeding the allocated budget that has been priced for that activity. and Payment will be based on the completion of activities provided that reasonable progress towards the completion of the activity within the estimated budget is demonstrated.

The bid notice states that a bidding company must have an inhouse armed response riot team.

The bid notice states that Failure to comply with all requirements will result in nonpayment of the invoice. and Failure to comply will result in termination of the contract.

The bid must be submitted by the stipulated time to the correct address. Late bids will not be accepted for consideration. The closing date for submission of tender offers and proposals is 15 June 2026, at 12:00.

All activities must be invoiced on a monthly basis, based on the completion of the activity but not exceeding the allocated budget that has been priced for that activity. Payment will be based on the completion of activities provided that reasonable progress towards the completion of the activity within the estimated budget is demonstrated.

Tenders will be evaluated in terms of the supply chain management policy of the Emakhazeni Local Municipality aligned to Municipal Supply Chain Management Regulations. The method for evaluation of service providers is based on functionality. The 80/20 point system shall be used for evaluation of tender documents in terms of preferential procurement point framework act.

Only those tenderers who satisfy the following criteria are eligible to submit tenders: responsive tenders are only those tenders with all documents and pages, contained herein, that have been signed by the responsible person duly authorised to sign all documents indicated on the returnable document form C authority of signatory.

If upon investigation it is found that a preference in terms of the act and these regulations has been obtained on a fraudulent basis, or any specified goals are not attained in the performance of the contract, one or more of the following penalties will be imposed: cancel the contract and recover all losses or damages incurred or sustained from the tenderer, impose a financial penalty of twice the theoretical financial preference associated with the claim, which was made in the tender, or restrict the firm, its shareholders and directors on obtaining any business from the Emakhazeni Local Municipality for a period of 5 years.

There is no compulsory clarification meeting. The tender box is located at the SCM office, Emakhazeni Local Municipality, 25 Scheepers Street, Belfast, ****.

Questions or queries must be submitted at least five (5) working days before the stipulated closing date and time of the tender.

Bids that are submitted late, incomplete, unsigned or by facsimile, electronically or not completed in black ink will be rejected and not accepted for further evaluation. Failure to complete in all returnable schedules and signing thereof will result in automatic disqualification. Non-submission of required documents will result in automatic disqualification.

The closing date for the submission of tender offers and proposals is June 15, 2026, at 12:00.

All activities must be invoiced on a monthly basis, based on the completion of the activity, but not exceeding the allocated budget. Payment will be based on the completion of activities, provided that reasonable progress towards completion within the estimated budget is demonstrated.

Tenders will be evaluated in terms of the supply chain management policy of the Emakhazeni Local Municipality, aligned with Municipal Supply Chain Management Regulations. The method for evaluation of service providers is based on functionality, and the 80/20 point system will be used for evaluation in terms of the preferential procurement point framework act.

Only those tenderers who satisfy the following criteria are eligible to submit tenders: responsive tenders are only those tenders with all documents and pages, contained herein, that have been signed by the responsible person duly authorised to sign all documents indicated on the returnable document form c authority of signatory.

The Emakhazeni Local Municipality will, if upon investigation it is found that a preference in terms of the act and these regulations has been obtained on a fraudulent basis, or any specified goals are not attained in the performance of the contract, impose one or more of the following penalties: cancel the contract and recover all losses or damages incurred or sustained from the tenderer; impose a financial penalty of twice the theoretical financial preference associated with the claim, which was made in the tender; restrict the firm, its shareholders and directors on obtaining any business from the Emakhazeni Local Municipality for a period of 5 years.

Bids that are submitted late, incomplete, unsigned or by facsimile, electronically or not completed in black ink will be rejected and not accepted for further evaluation. Members or directors of companies or service providers who are state employees are not allowed to bid or quote. Failure to complete in all returnable schedules and signing thereof will result in automatic disqualification. Non-submission of company registration certificates, non-submission of the proposal in the prescribed format, failure to fully complete the schedule of quantities, scratching out without initialling, writing over, use of tippex or erasable ink, tampering with the original tender document, not completing the document in black ink, failure to attend compulsory briefing meetings (if any), not properly signed tender, particulars not provided, noncompliance of tender requirements, attempts to influence the award, submission after closing date and time, and outstanding municipal rates and taxes or service charges owed by the tenderer or any of its directors to the municipality for more than three months will result in rejection.