Umgeni Water - Agency Bids & RFPs

The tender closing date for submissions is 30 April 2026, not later than 12:00 PM.

Payment will be made on successful delivery of goods, invoice statement of account. Payments shall be made promptly by the purchaser, but in no case later than thirty 30 days after submission of an invoice or claim by the supplier.

The warranty period for the goods supplied under the contract shall remain valid for twelve 12 months after the goods, or any portion thereof as the case may be, have been delivered to and accepted at the final destination indicated in the contract, or for eighteen 18 months after the date of shipment from the port or place of loading in the source country, whichever period concludes earlier, unless specified otherwise.

The evaluation approach is a three-stage process: Stage 1: Mandatory Requirements, Stage 2: Functionality Evaluation (minimum 70 points), and Stage 3: Price and Preference Goals. In the event of equal total points, the tender scoring the highest number of preference points for specified goals will be successful.

Mandatory requirements include a complete and signed SBD4 (Bidders Disclosure), a valid letter of good standing for COID, valid Bargaining Council Contract Cleaning Industry BCCCI registration certificate, proof of being a black-owned cooperative, being located within the Ethekwini Municipality, and NCCA membership certificate.

If the supplier fails to deliver any or all of the goods or to perform the services within the periods specified in the contract, the purchaser shall deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate calculated for each day of the delay until actual delivery or performance.

A compulsory site briefing session will be held on 08 April 2026 at 11:00 AM at Umngeni Uthukela Water, Pineside Regional Offices.

Persons aggrieved by tender award decisions may lodge an appeal within 7 days of the date of the intention to award advertisement.

The indicative date for the supply and delivery of the equipment is April 2026.

Payment will be made within 30 days of receipt of a valid tax invoice, following the successful delivery, inspection, and acceptance of all goods and the completion of the required training.

All equipment supplied must be covered by a comprehensive warranty against manufacturing defects. The minimum acceptable warranty periods are: Leak noise correlator system - 24 months; Flow and pressure logger - 18 months; Ground microphone, measuring wheel - 12 months; Manual listening stick, field technician toolbox - 12 months. The comprehensive warranty shall include replacement of defective parts, labor costs for repair, return transport, and access to technical support at no additional cost.

The RFQ will be evaluated using a two-stage approach: first, mandatory administrative requirements, and second, price and preference goals using the 80/20 preference point system.

Bidders must submit mandatory documents including completed RFQ forms, National Treasury CSD registration, SBD 4 (Bidders Disclosure), valid BEE certificate, CIPC, and a valid SARS clearance certificate. ISO **** certification is an added advantage.

The tender closing date for submissions is April 23, 2026, at 12:00 PM.

The bid notice does not explicitly state the payment terms. However, the General Conditions of Contract indicate that payments will be made promptly, but no later than thirty (30) days after submission of an invoice or claim by the supplier.

The bid notice states that the supplier warrants that the goods supplied are new, unused, of the most recent or current models, and incorporate all recent improvements in design and materials. This warranty remains valid for twelve (12) months after delivery and acceptance, or eighteen (18) months after shipment, whichever is shorter, unless specified otherwise.

The evaluation process involves three stages: mandatory administrative requirements, functionality and technical responsiveness, and price and preference goals. The 90/10 preference point system will be used, with 90 points for price and 10 points for specific goals.

Bidders must meet mandatory administrative requirements, including attending a compulsory briefing session. Stage 2 evaluates functionality and technical responsiveness, requiring a minimum of 70 points to proceed to Stage 3. Specific qualifications include experience in supplying bulk chlorine, quality assurance (ISO ****), environmental management (ISO ****), and a detailed method statement.

The bid notice mentions penalties for delays in supplier performance. If the supplier fails to deliver goods or perform services within the specified periods, the purchaser may deduct a penalty sum calculated on the delivered price of the delayed goods or unperformed services.

The bid notice does not mention a compulsory site inspection. However, it does state that the supplier must visit the sites of Umgeni-uThukela Water on a monthly basis to review performance.

The bid notice does not indicate that samples are required.

Persons aggrieved by tender award decisions may lodge an appeal within 7 days of the date of the notices of intention to award.

The bid closing date is 23 April 2026 at 12:00 PM. Late submissions will not be accepted.

The bid notice does not explicitly state the payment terms for the supplier.

The bid notice does not specify warranty requirements.

The award criterion is based on a three-stage evaluation: mandatory administrative requirements, functionality and technical responsiveness, and price and preference goals.

Bidders must meet mandatory administrative requirements, achieve at least 70 points in the functionality evaluation, and comply with price and preference goals.

The bid notice does not detail specific penalties for non-compliance.

The bid notice mentions a compulsory briefing meeting, but not a site inspection.

The tender requires bidders to submit 3 x 500ml potassium permanganate samples to be verified by Umgeni-uThukela Water at the time of tender closure.

Persons aggrieved by tender award decisions may lodge an appeal within 7 days of the date of the intention to award advertisement.