Road Accident Fund - Agency Bids & RFPs

The bid closing date is 15 May 2026 at 11:00 am Telkom time. Proposals must be deposited in the tender box on or before this date and time.

The bid notice does not explicitly state the payment terms. However, the General Conditions of Contract mention that payments shall be made promptly by the purchaser, but in no case later than thirty 30 days after submission of an invoice or claim by the supplier.

The General Conditions of Contract state that the supplier warrants that the goods supplied are new, unused, of the most recent or current models, and incorporate all recent improvements. This warranty typically remains valid for twelve 12 months after delivery and acceptance, or eighteen 18 months after shipment, unless specified otherwise.

The award criterion involves a multi-phase evaluation process: initial screening, mandatory evaluation, technical functional evaluation (minimum 70 points), and finally, price and specific preference points. The preferential procurement point system (80/20 or 90/10) will be applied.

Bidders must be eligible, registered service providers with a business continuity management plan. They must be accredited and/or partners of challengers or leaders OEMs as per the June 2025 Gartner Magic Quadrant. Proof of OEM partner certificate/letter is required. Companies or directors on the National Treasury register of restricted suppliers will be disqualified. Tax compliance status with SARS is mandatory.

The General Conditions of Contract mention that if the supplier fails to deliver or perform services within the specified periods, the purchaser may deduct a penalty from the contract price, calculated on the delivered price of the delayed goods or unperformed services. Termination for default is also a possibility.

A compulsory briefing session is scheduled for 28 April 2026 at 11:00 am at the Road Accident Fund Head Office. Attendance at this session is mandatory, and bidders who do not attend will be disqualified.

The bid notice does not indicate any requirement for sample submission.

The bid notice does not explicitly state a deadline for challenging the bid. However, it mentions that questions/enquiries must be forwarded in writing by 29 April 2026, and responses will be published on 4 May 2026.

The bid notice does not explicitly state a delivery deadline for the loan storage solution. It mentions the contract period is for twelve months.

The bid notice states that RAF will be billed on consumption based on TB usage, but specific payment terms are not detailed.

The bid notice states that the bidder must provide full warranty coverage for the entire duration of the loaned solution contract, including replacement of faulty components, access to OEM engineering support, and firmware/software updates. The warranty must explicitly detail return/repair turnaround times (RTOS).

The bid notice mentions that RAF may process an award from the responses, but the specific award criterion is not detailed.

The bid notice states that the service provider must be an eligible, registered service provider in terms of the applicable laws of the country and included in the National Treasury Central Supplier Database. It is expected that bidders have their tax matters in order, and companies or directors listed on the National Treasury register for restricted suppliers and/or tender defaulters will be automatically disqualified.

The bid notice does not specify any penalties for non-compliance or late delivery.

The bid notice does not specify a deadline for challenging the bid.