Warranty Tenders

The bid notice states that the supply and delivery of padlocks is required as and when required for a period of 3 years.

The bid notice states that he equipment offered shall be warranted free from defects in workmanship and materials for a period of at least twelve 12 months from date of final commissioning or delivery.

The bid notice states that delivery of substandard material or equipment will result in no approval of payment and the return of the product. and delivery of substandard material or equipment or refrain from supplying it within the required timeframe will result in cancelation of the contract and the second highest scorer will be appointed.

The bid notice states that o samples are required with tender closure.

The bid notice states that the closing date for bid submission is May 5, 2026, at 23:30. Late bids will not be accepted for consideration.

The bid notice states that payments shall be effected within 30 days after submission of the monthly statement. Rand Water does not allow advance payments to the supplier.

The bid notice states that the supplier warrants that all goods and services supplied will be in accordance with all contract requirements and free from defects or inferior materials, equipment, and workmanship for twelve 12 months after final acceptance of the goods and services.

The bid notice states that the RFQ will be evaluated based on the criterion below: test for responsiveness, functionality criteria (not applicable), and a preferential point system where the 80/20 preferential point system will be used to evaluate price and specific goal on received written price quotations. Where 80 will be allocated for price and 20 for the specific goals.

The bid notice states that responses that fail to meet prequalifying criteria stipulated will not be further evaluated. No bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members persons in the service of the state.

The bid notice states that should the supplier fail to perform and make delivery in terms of the purchase order, exception of force majeure specified in clause 8. 13, Rand Water shall be entitled to impose a penalty, which shall be deducted from the payment statement. The imposition of such penalty shall not relieve the supplier from its obligation to complete the services or from any of its obligations and liabilities under the purchase order.

The bid notice states that successful bidders must ensure compliance with section 204 of the Value Added Tax (VAT) Act, 89 of ****, and that failure to comply will result in payments not being made timeously. The Saldanha Bay Municipality will not be liable for any late payments as a result of invalid tax invoices submitted by suppliers.

The bid notice states that the relevant printers are under warranty and that if equivalent items are quoted on, bidders must ensure that these items are compatible with the different copier machines. Bidders will be liable for all damages to the copier machines as a result of cartridges/toners not being compatible in terms of the specifications as set out in the pricing schedule.

The bid notice states that quotations will be evaluated in terms of preferential procurement regulations, 2022, and the preferential procurement policy of council, using an 80/20 preference point system. Points are awarded for price and specific goals such as BBEEE status level contribution and locality.

The bid notice requires tenderers to submit compulsory documents including MBD 4 (Declaration of Interest), MBD 6. 1 (Preference Points Claim Form), an original or originally certified BBEEE certificate or affidavit, a municipal account for business or lease agreement, and MBD 9 (Certificate of Independent Bid Determination). Company registration documents (CIPC) are also required.

The bid notice states that if specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the organ of state may disqualify the person from the tendering process, recover costs, losses or damages, cancel the contract, recommend restriction from obtaining business from any organ of state, and forward the matter for criminal prosecution.

The bid notice states that the bidder shall submit a letter on the company letterhead committing and binding the bidder to a delivery commitment of 12 weeks. The bidder must complete the delivery of the equipment to the institution within 4-12 weeks after receiving the purchase order.

The bid includes pricing for a 3-year warranty and a 7-year optional maintenance plan, with specific fields for Year 1 to Year 10 pricing.

This bid shall be evaluated in terms of the 80/20 preference points system. Points shall be awarded to a bidder for attaining the preferential procurement points in accordance with the table below: preferential points preferential goals 80/20 SMMES 20/20.

Mandatory requirements include a valid South African Health Products Regulatory Authority (SAHPRA) license, a delivery commitment letter within 12 weeks, product brochures and technical data sheets, financial capacity of a minimum of R10,000,****, attachment of applicable national standards documents (IEC ****, ISO ****), a manufacturing certificate or authorization letter, and completed bid declarations.