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This Request for Quotation (RFQ) from Nelson Mandela University seeks to appoint a consultant for HVAC condition assessment and oversight of remedial work. Submissions must be emailed to ***@***. *. * by 20 May 2026, 12:00 PM. No queries will be entertained after 15 May 2026, 16:00. Prices must include VAT. Quotations are valid for 60 days. The university reserves the right to accept any quotation in full or part, or no quotation at all, and is not obligated to provide reasons for acceptance or non-acceptance. Bidders must not be listed on the national treasury default register. Mandatory requirements include company registration, valid tax compliance, COIDA proof of good standing, professional indemnity insurance of R5m, ECSA registration for the key engineer, reference letters, CVs and qualifications of key personnel, a detailed methodology, and confirmation of agreement with the university's geopolitical risk resolution. Proof of address for the key mechanical engineer in Port Elizabeth is also required. A BEE certificate or sworn affidavit is required for BEE scoring. The scope of work involves a condition assessment of current HVAC systems, recommendations for new installations, and oversight of procurement, installation, and commissioning of new/repaired HVAC systems. Evaluation criteria include functionality (methodology, locality, experience) and price/BEE. Phase 1 will be fixed price, and Phase 2 will be a percentage of the total contract value. Payment will be made within 30 days of invoice date. A mandatory health and safety plan will be requested from the awarded bidder before work commences.
The bid closing date and time is 20 May 2026 at 12:00 PM. The deadline for queries is 15 May 2026 at 16:00.
The bid notice states that payment of orders shall be made within 30 thirty days of the date of invoices.
The bid will be adjudicated using a price and BEE points system. Bidders must score a minimum of 70% or 35 points in the functionality stage to proceed to the price and BEE evaluation.
Mandatory requirements for qualification include submitting a copy of the certificate of incorporation, valid tax compliant status, COIDA proof of good standing, professional indemnity insurance of R5m, ECSA registration for the key engineer, 3 reference letters, CVs and qualifications of key personnel, a detailed methodology, confirmation of agreement with the geopolitical risk resolution, and proof of address for the key mechanical engineer in Port Elizabeth.
A non-compulsory briefing meeting will be held on Friday, 08 May 2026 at 10 am via Zoom.
The bid notice does not mention the submission of samples.