This tender is for the appointment of a service provider to supply and implement an email archiving and security system, equivalent to Mimecast, for the Public Protector South Africa (PPSA) for a period of three years. The system should offer protection against spam and malware, provide continuous access to emails, and support user security awareness. Key requirements include advanced threat protection, a secure email gateway, enterprise information archiving, and mailbox continuity. Bidders must be accredited for Mimecast or provide equivalent accreditation. Two reference letters from previous clients are required. The bid will be evaluated in three phases: mandatory requirements, administrative compliance, and pricing/specific goals. The evaluation uses an 80/20 preference point system. Bidders must be registered on the Central Supplier Database (CSD) and submit proof of tax compliance. The closing date for bid submissions is 10 April 2026 at 11:00 AM. Clarification questions must be submitted in writing by 25 March 2026.
The bid closing date and time is 10 April 2026 at 11:00 AM.
The bid notice does not explicitly state the payment terms. However, the General Conditions of Contract (GCC) mention that payments shall be made promptly by the purchaser, but in no case later than thirty (30) days after submission of an invoice or claim by the supplier.
The General Conditions of Contract (GCC) state that the supplier warrants that the goods supplied are new, unused, of the most recent or current models, and incorporate all recent improvements. This warranty remains valid for twelve (12) months after the goods have been delivered and accepted, or for eighteen (18) months after the date of shipment, whichever concludes earlier, unless specified otherwise.
The contract will be awarded to the tenderer scoring the highest points, based on a combination of price (80 points) and specific goals (20 points) using the 80/20 preference point system.
Mandatory requirements include submitting a copy of a valid Mimecast accreditation/partnership letter or certificate, and providing two signed reference letters from organizations where similar services have been successfully rendered.
The bid notice mentions that penalties may be imposed for delays in delivery or performance, as per clause 22 of the General Conditions of Contract (GCC).
The bid notice states NA for briefing session, indicating there is no mandatory briefing session or site visit.
The bid notice does not mention any requirement for sample submission.
The bid notice does not specify a deadline for challenging the bid results.
The bid notice does not provide an estimated total value for the contract.